Company Secretary Assistant

3 weeks ago

London, United Kingdom Apollo Full time

**Who we are**:
Apollo is an independent specialist (re)insurer launched in 2009 to provide high quality products and services to clients, brokers, and capital partners at Lloyd's. The Apollo name recognised the success of one of its founding investors Neil Armstrong, who in 1969 was the first person to land on the moon. Along with Jim Hays, Neil saw the opportunity to build a differentiated service provider at Lloyd's.

Having started life in 2009 as Apollo Syndicate 1969, we have since developed a diverse offering of insurance solutions for our clients and partners, ranging from traditional and specialty lines to innovative sharing economy solutions, and managing agency services at Lloyd's. We are excited to continue growing our team of more than 230 colleagues who strive towards our collective purpose of enabling a resilient and sustainable world.

**_"We attract and retain the highest quality talent by developing a team atmosphere where opportunity exists for our employees and partners." David Ibeson, Group CEO_**

**Your Role**:
To support us on our collective journey to success we are seeking a Company Secretary Assistant to join our Compliance Team. As Company Secretary Assistant you will provide support to the Company Secretary in delivering effective company secretarial support to Apollo entities in the UK.

**What you'll do**:

- Assist in the preparation of Board and sub-committee meeting packs
- Preparing meeting minutes for Board and sub committee level meetings
- Assisting with drafting, reviewing and executing in accordance with formalities, company documents, forms, resolutions and ancillary documents;
- Ensuring best practice corporate governance principles are implemented in day to day activities;
- Assist with monitoring changes in relevant legislation;
- Develop, maintain and keep under review key constitutional documents (articles, TOR's etc);
- Keeping electronic records of all entity documentation and filing processes;
- Manage induction planning for incoming directors and Board Members and assist with ongoing training activities;
- Support the Company Secretary with embedding governance framework;
- Ad-hoc projects and general administration duties.

**What we are looking for**:

- Strong administration skills, accuracy and attention to detail;
- Good communication skills with ability to build relationships at all levels;
- Able to plan and prioritise own workload to meeting deadlines;
- Knowledge of governance based practice, relevant issues, statutory requirements;
- Knowledge of Diligent Entities beneficial.

**What you will get in return**:
As well as your salary, this role offers a discretionary bonus plus a broad range of benefits, including Non-Contributory Pension, Private Medical & Travel Insurance.

**Our Commitment to Inclusion**:
Apollo is a growing and diverse team of empowered and passionate experts who focus on bringing innovation, data driven decision making and collaboration to every relationship and every risk. To meet the needs of a demanding global insurance market, we need a diverse workforce that truly understands the international communities we serve.

That is why we're focused on developing diverse talent at every level; inclusion and diversity means more to us than just chasing a target and we are committed to supporting and celebrating difference. Our people are at the heart of our business which is why we value the diversity of thought and talent of every member of our team.

We offer a range of support and run a programme of events and training that recognise the challenges and opportunities relating to diversity.

**Hybrid & flexible working**:
At Apollo, hybrid and flexible working is fully embraced and we do not see the benefit of presenteeism. We understand that no two colleagues are alike, and as such we support the ability to remain agile and achieve a home and work balance to best suit business and personal commitments.

**Thank you

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