Assistant Company Secretary

3 weeks ago

London, United Kingdom DMJ Recruitment Full time

Location

**London**
- Salary

**50,000-55,000**
- Employment Type

**Permanent**

Posted about 08 hours ago

Ref.23761

**Assistant Company Secretary**

This funds team which sit as part of this global professional services group are now recruiting for an Assistant Company Secretary to provide support to the Company Secretary and the wider Corporate Governance Team.

Sitting in the Corporate Governance Team and working with a range of stakeholders within its operating business, this role is responsible for supporting the Company Secretary in providing a full governance and company secretarial service to business and legal entities within it.

In this team you will be a part of a direct team of 5 and extended global team of c25 staff. This is a wide ranging role, encompassing committee and board meeting support for the business and its legal entity administration and ad
- hoc projects for which the team is responsible.

**Key Accountabilities and main responsibilities**
- Providing company secretarial services, ensuring all entities remain fully compliant with the provisions of the Companies Act 2006, including:

- Maintenance of all statutory records and ensuring all statutory filings are made with the Registrar of Companies within the relevant time frames
- Preparation and filing of Annual confirmation statements and other Companies House forms as required within the required timeframes
- Ensuring the companies are in full compliance with their obligations under the Companies Act and other regulations where relevant.
- Providing meeting support to committees and to boards/committees for legal entities within the business including:

- Acting as Secretary to these boards/committees by preparing agendas, distributing meeting packs, attending meetings and providing advice and guidance in respect of governance best practice; and
- Taking minutes of the meetings, drafting any resolutions, and following up on actions.
- Participating in and Group Legal & Governance projects that will improve governance standards and the provision of company secretarial services across the and the wider Group e.g. constitutional documents update, Board portal maintenance, management of the subsidiary governance framework and legal entity rationalisation projects.
- Assisting with the year-end subsidiary accounts process. This will include liaising with the Group and local Finance teams, reviewing subsidiary company accounts from a company secretarial and corporate governance perspective, arranging for the approval of accounts and ensuring that they are filed at Companies House within the appropriate filing deadline.
- Providing advice and support in ensuring that the business maintains compliance with relevant regulatory requirements, including those of the FCA, and others as and when they arise.
- Working to the direction of the Company Secretary on ad hoc projects in support of the departmental objectives
- Having primary responsibility for tasks such as:

- the incorporation of new legal entities
- the appointment and removal of directors to subsidiary company boards;
- share allotments and transfers, reductions in capital and other related matters;
- maintaining directors’ conflicts registers;
- ad-hoc transaction work.

**Experience & Personal Attributes**
- Be fully-qualified or part-qualified Company Secretary (ICSA) with at least 2 years’ experience working in a FTSE or Financial Services/Investment Management.
- Demonstrate proven experience of company secretarial work gained predominantly in a professional services, or financial services environment.
- Experience and understanding of the Company Secretarial function and corporate governance requirements;
- Good knowledge of the Companies Act 2006 and of directors’ role and responsibilities;
- Strong technical skills, including in respect of changes to share capital and reorganisations;
- Relevant regulatory knowledge, particularly with regard to Financial Services and what it means to be a Company Secretary in that environment; and
- An understanding of the Financial Services industry and/or Investment Management. Experience in a real property and/or private equity setting would be an advantage.
- Ability to understand key stakeholders and sensitive to this and build own internal networks
- Ability to learn and maintain general knowledge of all businesses within the business and the wider Group
- Strong minute-taking skills at board and committee level;
- Project management experience and experience of working in multi-disciplinary teams will be an advantage;
- Highly organised, thorough, demonstrating excellent attention to detail

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