Pay Services Officer

4 weeks ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Band 4

**Main area**
- Pay Services/Payroll
- **Grade**
- Band 4
- **Contract**
- Permanent
- **Hours**
- Full time - 37.5 hours per week
- **Job ref**
- 164-4909549**Site**
- City Campus
- **Town**
- Nottingham
- **Salary**
- £23,949 - £26,282 per annum
- **Salary period**
- Yearly
- **Closing**
- Today at 23:59Job overview

We currently have a full time, permanent position within the Pay Services Department for a B4 Pay Services Officer.

**Following a period of training, there is an option for this role to be home based.**

Main duties of the job

Our team currently process monthly salary payments and administers Pension for in excess of 20,000 staff at NUH. We also run a weekly payroll for 300 staff. We administer several salary sacrifice schemes eg. Lease Cars, Home Tech' & White Goods, Cycle to Work, On Site Nursery, KiddiVouchers and we run a busy helpdesk supporting Trust staff and our managers.

As a key member of our team, the post holder will work alongside their direct team, the Pensions Officer, Support Clerks and Assistant Pay Services Managers; also liaising with HR and Finance colleagues in the course of their duties.

Working for our organisation

In addition to the below summary you need to familiarise yourself with full job description and person specification documents attached to this advert.

The post holder will be expected to work at City Campus during their training and will then be given the option of hybrid home and office working, if they wish to. The working hours are 37.5 hours per week between 8.00am and 6.00pm, Monday to Friday. The Finance Department currently runs a flexible working scheme, and there may be times when the post holder may be expected to work until 5pm. Currently many of the team are working from home with full support from the Pay Services Management team.

Detailed job description and main responsibilities

Take responsibility for the accurate and timely input of temporary and permanent data to the payroll system, which includes but is not limited to:
All time and attendance Timesheets systems inc. eRostering, eTimesheets & Crown

Occupational and Statutory Sick Pay

Maternity/Paternity/Adoption Pay

Locum/Bank/WLI claims

New Starters

Permanent Changes

Leavers

Auto-enrolment

Manual adjustments to the eRoster system

Take responsibility for the checking of permanent data as directed by the APSM

Check input as necessary, including half/no pay sickness, Maternity/Paternity/Adoption Pay and any late documentation received and processed after official closedown but before final transmission

Check output via various highlight reports. Ensure that Trust managers are given timely information to enable forward planning for extension of contracts etc, and that appropriate documentation is received promptly.

Identify and inform inputters and authorisers of late eTimesheets prior to the eTimesheets interface

Be proactive in ensuring that sickness is entered accurately on HealthRoster; adjusting payroll system where necessary and informing managers if incorrect.

Produce allocated payroll reports from the HealthRoster system for manual payroll updates and payroll checking purposes

Advise employees on the use of the eExpenses system, including password resets

Participate in the Helpdesk rota, resolving queries “at call” wherever possible. Where a query cannot be resolved at call, log and refer to an appropriate colleague

Ensure that the confidential nature of payroll information is respected at all times

Undertake higher workload from time to time as necessary, eg junior doctor rotations/absence of a colleague

Work as part of an integrated department by providing crossover between teams

Check and ensure that details completed by HR and Trust managers are compliant with statutory regulations, terms and conditions of service (local and national) and Trust policies

Provide advice to HR, Trust managers and staff at all levels on matters relating to pay and expenses

Take responsibility for the accurate and timely close-down of pension records on termination of Scheme membership, as required

Calculate payments due during Maternity/Paternity/Adoption leave, including both occupational and statutory payments, equal instalments, returning to work or leaving the Trust and recalculations for increments and pay awards

Calculate and recover advances of pay when authorised by responsible manager

Ensure that overpayments are notified to the individual/their manager/HR as appropriate and accurately recorded on the Overpayments Database. Issue prompt correspondence to initiate the recovery process, raise overpayment report form and pass to Assistant Pay Services Manager

Respond to queries and correspondence from managers, employees and external bodies in respect of pay and expenses in a timely and professional manner

Proactively ensure that managers adhere to Pay Services deadlines and work in line with Trust policies/NHS terms and conditions of service

Comp

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