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Part Time Reception and Support Administrator

4 months ago

Camberley, United Kingdom Jansz Recruitment Solutions Full time

JRS are currently recruiting for a Part Time Reception and Support Administrator to work for our client in Camberley on a permanent basis.

In this role, you will be a point of contact for visitors and incoming calls providing an efficient and professional service and supporting several departments with a range of administrative tasks as and when required.

The role is a 24.5 hour a week role, which will be 5 days per week with a rough guide of 9.30am - 15pm but there is an element of flexibility that can be discussed at interview stage.

Duties include:
Reception:

- Visitors - greet & welcome, maintenance of the visitor monitoring system, distribution of
PPE and informing the relevant member of staff of their arrival
- Contractors - Issue work permits, provision of a verbal induction & supporting documents
and communication of PPE requirements
- Operate the Company switchboard - receiving & qualifying telephone calls, announcing &
- Company Post - sort all incoming & frank all outgoing mail on time, ensure the franking machine is charged and maintained
- General housekeeping of the Reception area

Office Services & Support:

- Book meeting rooms and maintain the meeting room diary
- Book travel when requested for visitors
- Order and monitor the stationery and toner levels
- Order cleaning materials for external contract cleaners
- Order stock of coffee, tea, and sugar
- Supporting the management of the annual uniform issue
- Support catering requirements for internal meetings including the order & collection of
food

Administration of Company Documents
- Scanning of transactional documents for electronic storage
- Maintenance of Company Documentation - document maintenance on central L/Drive
system and dedicated databases
- HS&E Documentation, Formal Inspection document renaming & general admin support
- Material Documentation to ensure regulatory compliance
- Involvement in organising events, including Charity events as a Charity Committee Member and the annual Christmas Party
- Adhoc project work as required

**Required Skills**:

- General office experience, including answering phones and dealing with a range of
administrative tasks at the same time
- Proven experience of dealing with customers, either face to face or on the telephone
- Computer literate
- A minimum of 4 ‘GCSE’ or equivalent qualifications including Maths and English at Grade C or
above
- Valid driving licence
- Experience of working as a receptionist with use of a switchboard
- Excellent communication skills, face to face, over the telephone and written
- Ability to provide a welcoming environment
- Ability to work under pressure while maintaining a positive, professional attitude
- Ability to organise and prioritise workload and work on own initiative
- Ability to take messages accurately and follow up where necessary
- Organised and efficient administrative skills
- Self-motivated with the ability to work with mínimal supervision
- Ability to multi-task
- Familiarity of using office equipment such as photocopiers, scanner etc

Benefits include
- Salary £21,200 - £23,500 (FTE) which equates to a pro-rated salary range of £13,320 - £14,760
- 24 days annual leave (3-4 of these are to be used for the December shutdown)
- Profit Sharing Scheme paid out twice yearly
- Enhanced pension scheme
- Paid Volunteering Days
- Retail Discounts
- Cycle to work
- Gym discounts
- Car maintenance scheme
- Eye care policy (money off glasses)
- Free workwear and parking
- Saving and investments and debt advice
- Access to 24 hour wellbeing services