Executive Assistant to Deputy Warden and Chief

7 months ago

Perth, United Kingdom Teacheroo Full time

The Role

**This position represents an excellent opportunity for an experienced and motivated individual to contribute to the day-to-day running of a busy boarding school.**

**The individual will need to provide strong administrative and organisational support to the Deputy Warden and Chief Operating Officer, (COO), in all aspects of College life.**

**The post is full-time, with a standard working week of 35 hours per week, Monday to Friday. This role, however, will be driven by operational needs and will require some evening activities and occasional weekend working. Holidays should be taken during school holiday periods, or by prior agreement by the Deputy Warden and/or COO.**

**The post holder should understand the aims of the School and as an important and senior member of staff within the School community, should take general responsibility for promoting the wellbeing of pupils and be a positive and helpful member of the School support team.**

Main Responsibilities

**The EA will**:

- **Provide high level and efficient administrative and confidential secretarial support to the Deputy Warden and COO**
- **Act as “gatekeeper” for the Deputy Warden and COO, being the main point of contact for staff, pupils and parents; often taking decisions in his absence in respect of meetings and commitments.**
- **Maintain diary and travel arrangements and co-ordinate the Deputy Warden and COO’s commitments**
- **Manage budgets controlled by the Deputy Warden and COO and support reconciliation of expenses as required.**
- **Organise meetings (including minutes when required) and significant events, ensuring that all aspects of these events are managed appropriately, ensuring that timings are correctly planned and following up post-event to provide feedback.**
- **In conjunction with the HR function, ensure that the appraisal process is maintained for teaching staff and senior managers, and that the Deputy Warden and COO meet their commitments to their teams in respect of regular (monthly, quarterly and annual) meetings.**
- **Where administrative tasks are shared with other College departments, take the lead for the management of holidays, cover and shared admin tasks**
- **Assist with Council Business to support the COO and maintain strong and confidential relationships with Council members.**
- **Build relationships with all stakeholders, act as a key point of contact for the Deputy Warden and COO and develop and maintain key relationships.**
- **Prepare any correspondence, presentations or other documentation.**
- **Organise regular communication meetings, liaise with other departments where necessary to be a voice for the Deputy Warden and COO in respect of employee relations’ responses, parent enquiries and complaints and external enquiries and complaints.**
- **Ensure the use, storage and disposal of data within the Deputy Warden and COO’s offices is carried out according to GDPR regulations.**
- **Undertake additional duties as reasonably requested by the Deputy Warden and COO, including provision of support at functions.**

**This is not an exhaustive list and will vary as the College’s requirements change. Flexibility regarding working hours will be expected from time to time in consultation with the job holder.**
- **An understanding of and empathy with the school’s ethos and the nature of the business**
- **Excellent secretarial skills; shorthand an advantage**
- **Excellent communication skills (verbal and written)**
- **Up to date and relevant IT skills; familiarity with Google Suite preferred**
- **Previous experience of a School management information system would be an advantage**
- **A willingness to be adaptable and engage in reflection and improvement**
- **Scrupulous attention to detail**
- **Discretion, confidentiality and complete trustworthiness**
- **Ability to prioritise, to judge situations (see the “bigger picture”)**
- **Assertiveness and a “can do” attitude**
- **Ability to work at pace**
- **Ability to take the initiative; be proactive as well as reactive**
- **Flexibility and an ability to handle continuous change and shifting priorities**
- **Forward planning with the ability to anticipate the Deputy Warden’s/Coo needs**
- **Excellent organisational and time management skills**
- **Ability to stay calm in stressful situations and to cope well with interruptions**

About the school/organisation
Glenalmond College is an inspiring place to live and work. The community atmosphere and warmth of welcome are matched by the commitment and professionalism of our staff, who are key to the success of the school.

Glenalmond welcomes boys and girls, aged 12 to 18, as boarders or day pupils. Most of our pupils are British, but we also have a number of pupils from up to 16 different countries around the world. There are up to 400 pupils at Glenalmond College, an almost even balance of boys and girls.

Our purpose at Glenalmond is to help make the world a better place. Th

  • Executive Assistant to Principal

    7 months ago

    Perth, United Kingdom Teacheroo Full time

    Job Introduction We are seeking an experienced Executive Assistant to provide administrative and organisational support to the Warden (Principal) in all aspects of School life, working within a deadline-driven, 24/7 environment. This is a key role within the College. The post is full-time, with a standard working week of 35 hours per week, Monday to...

  • Sales Executive

    6 days ago

    Perth, United Kingdom Reed Business Support Full time

    Reed Business Support are working with one of our Perth based clients that are on the hunt for a Sales Executive to take on an exciting role within an established business that have a highly reputable name within their sector. Salary - £28,200 base + commission (OTE £52,400+) Location - Head office - Perth, patch Glasgow/Greater Glasgow Working...

  • Executive Assistant

    6 months ago

    Perth, United Kingdom StandardAero Full time

    **Job Title: Executive Assistant** **Department: Senior Management Team** **Location: Almondbank, Perth** **Line Manager: Business Director** **Purpose of the role**: The Executive Assistant (EA) will work as part of the EA Team and is responsible for all business support related matters that may arise. The remit of an Executive Assistant can be...

  • Executive Chef Assistant

    4 weeks ago

    Perth, Perth and Kinross, United Kingdom Platinum Recruitment Consultancy Full time

    Executive Chef Assistant OpportunityPlatinum Recruitment Consultancy is partnering with a prestigious boutique hotel in Perth to find an experienced Executive Chef Assistant. This exciting role offers a unique chance to join the kitchen team of a high-end establishment, where quality and excellence are paramount.Key Responsibilities:To assist the Head Chef...

  • Executive Assistant

    2 weeks ago

    Perth, Perth and Kinross, United Kingdom Recruitment Bunker Full time

    About the Role">Recruitment Bunker is seeking an experienced Executive Assistant to support our business operations in Perth, Scotland. This is a fantastic opportunity for a highly organised and detail-oriented individual to join our team.">Key Responsibilities">Provide administrative support to senior executives, including diary management, travel...

  • Health Care Assistant

    7 months ago

    Perth, United Kingdom Go-To Outsourcing Full time

    **We are hiring for a Health Care Assistant in Perth, PH** Your new role... Our talented care colleagues make an incredible difference in our residents’ lives, providing the highest standard of person-centred care and support, to help maintain their independence. Supporting with mealtimes, personal care, and activities, as well as providing emotional...

  • Health Care Assistant

    7 months ago

    Perth, United Kingdom Go-To Outsourcing Full time

    **We are hiring for a Health Care Assistant in Perth, PH** Your new role... Our talented care colleagues make an incredible difference in our residents’ lives, providing the highest standard of person-centred care and support, to help maintain their independence. Supporting with mealtimes, personal care, and activities, as well as providing emotional...

  • Health Care Assistant

    6 months ago

    Perth, United Kingdom Go-To Outsourcing Full time

    **We are hiring for a Health Care Assistant in Perth, PH** Your new role... Our talented care colleagues make an incredible difference in our residents’ lives, providing the highest standard of person-centred care and support, to help maintain their independence. Supporting with mealtimes, personal care, and activities, as well as providing emotional...

  • Health Care Assistant

    7 months ago

    Perth, United Kingdom Go-To Outsourcing Full time

    **We are hiring for a Health Care Assistant in Perth, PH** Your new role... Our talented care colleagues make an incredible difference in our residents’ lives, providing the highest standard of person-centred care and support, to help maintain their independence. Supporting with mealtimes, personal care, and activities, as well as providing emotional...

  • Health Care Assistant

    7 months ago

    Perth, United Kingdom Go-To Outsourcing Full time

    **We are hiring for a Health Care Assistant in Perth, PH** Your new role... Our talented care colleagues make an incredible difference in our residents’ lives, providing the highest standard of person-centred care and support, to help maintain their independence. Supporting with mealtimes, personal care, and activities, as well as providing emotional...

  • Health Care Assistant

    6 months ago

    Perth, United Kingdom Go-To Outsourcing Full time

    **We are hiring for a Health Care Assistant in Perth, PH** Your new role... Our talented care colleagues make an incredible difference in our residents’ lives, providing the highest standard of person-centred care and support, to help maintain their independence. Supporting with mealtimes, personal care, and activities, as well as providing emotional...

  • Executive Support Professional

    2 weeks ago

    Perth, Perth and Kinross, United Kingdom Recruitment Bunker Full time

    The Recruitment Bunker is seeking a skilled Executive Support Professional to provide administrative support to our clients in Perth. As an Executive Support Professional, you will be responsible for managing schedules and communications for executive members, ensuring seamless coordination and efficient workflow.Your key responsibilities will...

  • Executive Support Specialist

    2 weeks ago

    Perth, Perth and Kinross, United Kingdom Recruitment Bunker Full time

    Job Title: Executive Support SpecialistWe are seeking a highly skilled and experienced Executive Support Specialist to join our team in Perth, Scotland.The successful candidate will be responsible for providing high-level administrative support to our directors, managing their schedules and communications, and contributing to the efficiency of our...

  • Reliability and Maintenance Specialist

    2 weeks ago

    Perth, Perth and Kinross, United Kingdom 2 Sisters Food Group Full time

    Job DescriptionWe are seeking a highly experienced Senior Mechanical/Electrical Engineer to join our poultry processing site in Coupar Angus. As a Reliability Engineer, you will work closely with the Engineering Planner and support the site Chief Engineer. Your primary focus will be on managing assets throughout the entire process with an eye on safety,...

  • Health Care Assistant

    6 months ago

    Perth, United Kingdom Go To Outsourcing Full time

    Your new role... Our talented care colleagues make an incredible difference in our residents’ lives, providing the highest standard of person-centred care and support, to help maintain their independence. Supporting with mealtimes, personal care, and activities, as well as providing emotional support to ensure you build strong, meaningful...

  • Perth and Kinross Protection Officer

    5 days ago

    Perth, Perth and Kinross, United Kingdom Perth and Kinross Council Full time

    Key ResponsibilitiesThe Senior Social Care Officer will have a number of key responsibilities including:Supporting children and families with allocated case loadsWorking closely with the Deputy Head Teacher and Head Teacher to fulfill statutory duties in relation to child protectionRecord keeping, report writing and signposting to servicesSupporting groups...

  • Customer Services Team Leader

    3 weeks ago

    perth, United Kingdom Arnold Clark. Full time

    We're currently looking for Customer Service Executives to create an outstanding customer experience in our Perth Used Car branch and help customers get excited about our products. Ready to apply Before you do, make sure to read all the details pertaining to this job in the description below. Why choose us? ~33 days' holiday allowance with room to grow...

  • Customer Services Team Leader

    3 weeks ago

    Perth, United Kingdom Arnold Clark. Full time

    We're currently looking for Customer Service Executives to create an outstanding customer experience in our Perth Used Car branch and help customers get excited about our products. Ready to apply Before you do, make sure to read all the details pertaining to this job in the description below. Why choose us? ~33 days' holiday allowance with room to grow...

  • Executive Assistant to Private Client Partner

    2 weeks ago

    Perth, Perth and Kinross, United Kingdom RECRUITMENTiQ Full time

    Job Title: Executive Assistant to Private Client PartnerWe are working in partnership with a leading independent Scottish legal firm, focusing on private client and property-related legal work.The firm has 4 core sectors: Private Client, Land & Rural Business, Renewable Energy, and Commercial Real Estate. Our Private Client team is one of the largest in...

  • Conference & Events Executive (Maternity Cover)

    6 months ago

    Perth, United Kingdom Perth Theatre and Concert Hall Full time

    **Conference & Events Executive (Maternity Cover)** Recruitment Pack **Who we Are** Central to local cultural life for over 120 years, Perth Theatre and Concert Hall create life affirming, shared experiences in the performing arts that ignite the imagination and make living more meaningful. Our world-class venues, award-winning programming and inclusive...