Document Controller/administrative Assistant

1 month ago


Birmingham, United Kingdom Pyramid Services Full time

Our Client a leading and established multi discipline Main Contractor. In the Construction industry. Has a requirement for an experienced Administrative Assistant / Document Controller.

For a permanent position based in Birmingham for an initial 4 Year contract. With occasional paid for travel to one of their Manchester sites to assist.

Will be required to travel initially to their London Head Office for a couple of Months for full company training. All of which is paid for.

**Administrative Assistant / Doc Controller**

**What are the benefits for you?**
- Working for a growing and busy company. Great career prospects.
- Working for a reputable construction company part of a multinational Group

**Location: London ( Training ). & Birmingham**

**Roles and Responsibilities**:

- Raise Requisitions based on site requirements
- Reconciling delivery notes to purchase orders
- Reconcile differences between deliveries and invoiced amounts
- Reconcile monthly statements and request copy invoices/credit notes
- Checking and reconciling supplier statements
- Engage with Internal Teams and Suppliers to resolve discrepancies between Purchase Orders, Goods & Services delivered and Supplier Invoices.
- Issuing reports on discrepancies and follow-up until cleared
- Support Project Teams with day-to-day administrative requirements
- Answering and resolving incoming general accounts queries
- Compile and organise communications received/sent
- Assist in compiling information and supporting documentation for the weekly/monthly/quarterly site reports
- Ad Hoc administrative duties
- Reporting to Finance Manager

**Portuguese Speaking.**
- Strong and credible education
- Desirable previous experience working on-site or main office
- Have strong attention to detail and analytical insight
- Capable of working well both independently and in teams
- Demonstrate excellent interpersonal skills, both in person and over the phone
- Must have excellent planning and organisation skills
- Self-motivated / Proactive and able to use initiative
- Self-disciplined and efficient, with a flexible and proactive nature
- Experienced in Excel and Microsoft Office packages
- Knowledge of software package: SAP (desirable)
- Some experience in bookkeeping
- Ability to work to deadlines and high passed environments
- Resilient to stressful situations.

Please send CV in confidence highlighting recent Doc Controller / Admin experience.

Our client offers a supportive and collaborative work environment.

**Job Type**: Permanent

**Salary**: £26,000.00-£29,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Birmingham, West Midlands: reliably commute or plan to relocate before starting work (required)

**Experience**:

- document controller: 2 years (required)
- Administrative experience: 3 years (required)

**Language**:

- Portuguese (required)

Licence/Certification:

- Driving Licence (preferred)

Willingness to travel:

- 25% (required)

Work Location: In person



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