Support Secretary

5 days ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Band 3

**Main area**
- Clinical Pathology Department
- **Grade**
- Band 3
- **Contract**
- Permanent
- **Hours**
- Full time
- Part time
- Flexible working

37.5 hours per week (To be discussed at interview)
- **Job ref**
- 164-4747984**Site**
- Nottingham University Hospitals NHS Trust
- **Town**
- Nottingham
- **Salary**
- £21,730 - £23,177 per annum
- **Salary period**
- Yearly
- **Closing**
- Today at 23:59Job overview

The Nottingham University Hospitals NHS Trust’s Clinical Pathology Department is based across both campuses. We are looking for an enthusiastic and motivated individual to provide a medical secretarial service to the Clinical Pathology Physicians along with supporting other administrative colleagues with the smooth running of the office by undertaking reception and telephone duties in order to ensure workloads are achieved and service requirements are met.

This role requires an eye for detail, excellent communication and keyboard skills and the ability to multi task whilst working calmly under pressure in this particularly busy environment. This role is primarily based at City Hospital Campus.

Main duties of the job

Brief duties include providing a medical secretarial service to the Clinical Pathology Administration Team and Consultant Clinicians and SpR's. Duties will include arranging follow up appointments, infusion appointments, typing clinic letters. Chasing outstanding medical results for clinic and contribute to the provision of a smooth running office by undertaking reception and telephone duties as well as covering the telephones along with general office duties.

There may be a requirement for you to supervise a Band 2 Admin Apprentice in the near future.

Working for our organisation

The Clinical Pathology Department provides a comprehensive laboratory diagnostic service to specialities within the Trust and GP's along with providing research support. We provide a 24/7 service 365 days of the year. We also run Metabolic Bone Clinics, Infusion Clinics and a Cardiovascular Risk Clinic.

The departmental workload is approximately 6.1 million orders per annum equating to 14.66 million tests that were analysed in the year 2020-21, 45% of this was analysis for Primary Care.

We are a busy organisation that consists of > 200 staff that work across both campuses.

Detailed job description and main responsibilities

In addition to the above summary you need to familiarize yourself with full Job Description and Person Specification documents attached to this advert.

Person specification

Training / Qualifications

Essential criteria
- 4 GCSE’s or equivalent including English
- NVQ level 2 in administration or equivalent experience
- RSA2 or equivalent

Desirable criteria
- RSA 3 typing/word processing skills or equivalent
- ECDL or equivalent
- Recognised secretarial/administration qualification

Experience

Essential criteria
- Minimum of 2 years office/secretarial experience
- Medical terminology knowledge
- Reception, telephone and diary management experience

Desirable criteria
- Experience of supervising others
- _________________________________________

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

**Salary**: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the **Occupational Health Department **confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at N

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