Support Secretary

4 weeks ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

NHS AfC: Band 3

**Main area**
- Occupational Health, Human Resources
- **Grade**
- NHS AfC: Band 3
- **Contract**
- Permanent
- **Hours**
- Full time - 37.5 hours per week (To be discussed at interview)
- **Job ref**
- 164-4964002-A**Site**
- Nottingham University Hospitals NHS Trust
- **Town**
- Nottingham
- **Salary**
- £21,730 - £23,177 per annum
- **Salary period**
- Yearly
- **Closing**
- 28/03/2023 00:59Job overview

The Nottingham University Hospitals NHS Trust’s Occupational Health Department is well established and highly successful, and boasts an excellent reputation both on a local and regional level. We are looking for an enthusiastic and motivated individual to provide a medical secretarial service to the Occupational Health Physicians, Senior Nurses and Business Manager along with supporting the smooth running of the office by undertaking reception and telephone duties in order to ensure workloads are achieved and service requirements are met.

This role requires an eye for detail, excellent communication and keyboard skills and the ability to multi task whilst working calmly under pressure in this particularly busy environment. Flexibility is essential as you will be required to work between City and Queen’s Hospital sites.

Main duties of the job

Brief duties include providing a medical secretarial service to the Occupational Health Clinicians. Arranging follow up appointments and appointments for health screening, surveillance and medical consultations of employees including appointment letters. Chasing outstanding medical reports requested from third parties, maintaining and updating the electronic patient database and contributing to the provision of a smooth running office by undertaking reception and telephone duties as well as covering the appointment bookings line on a rota basis along with general office duties.

Further elements of this position will be providing reception and telephone cover and booking appointments via our telephone appointment line and the maintenance of client medical records and data inputting to our bespoke software computer system.

Working for our organisation

We are a friendly team of around 35 staff consisting of doctors, nurses, counsellors, technicians and admin who work together to deliver an occupational health service to our own Trust and private organisations which we deliver from both Queen's Medical Centre and City Hospital sites. Our department offers this service Monday to Friday between the hours of 8:30 and 4:30 excluding bank holidays.

Some of the benefits of working for our organisation include:
Flexible working.

Friendly and supportive work colleagues within the team.

Salary sacrifice schemes e.g. Cycle to work scheme.

Blue Light/NHS discounts

Detailed job description and main responsibilities

In addition to the above summary you need to familiarize yourself with full Job Description and Person Specification documents attached to this advert.

Person specification

Training / Qualifications

Essential criteria
- 4 GCSE’s or equivalent including English
- NVQ level 2 in administration or equivalent experience
- RSA2 or equivalent

Desirable criteria
- RSA 3 typing/word processing skills or equivalent
- ECDL or equivalent
- Recognised secretarial/administration qualification

Experience

Essential criteria
- Minimum of 2 years office/secretarial experience
- Medical terminology knowledge
- Reception, telephone and diary management experience

Desirable criteria
- Experience of supervising others
- _________________________________________

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

**Salary**: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) d

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