Purchase Ledger Clerk
3 weeks ago
**Temporary Part-time Position 19 hrs per week, duration of 6 months approx.**
We have a vacancy for an experienced Purchase Ledger Clerk on a temporary part-time basis (could possibly lead to permanent)
This role is responsible for the administration of the Purchase ledger, you ensure that corporate purchase transactions are accurate and recorded in conformity to procedures of the business and corporate policies.
You are responsible for the daily running of the purchase ledger system ensuring smooth transition from quotation, purchase order creation, invoice receipt and checking through to timely supplier payment.
**Description**
Responsible for the daily running of the Purchase ledger for the Group of companies. All aspects of Purchase ledger including:
Supplier contract and paperwork completion
Finding new suppliers and dealing with quotations
Generating purchase orders on Xero and providing these to internal staff members or suppliers
Creating new supplier accounts on Xero
Liaise with key supplier & contractors
Supplier invoice processing in accordance with supplier terms
Monitoring & administration of reoccurring supplier invoices
Supplier payment’s including accessing invoices against purchase order’s denying invoice payments if necessary
Dealing with supplier invoice queries
Dealing with electricity suppliers, including uploading electricity meter readings as and when required
Supplier Direct debit creation maintenance & processsing
Ensuring Xero supplier accounts are up to date, including checking supplier statements
Supplier invoices checked and entered onto Xero as per company policy
Checking and matching invoices against delivery notes and purchase orders
Highlighting any discrepancies with invoices
Assisting sales and the office with other duties as required
Answering the telephones - including ensuring messages are passed on
Filing paperwork in an efficient, effective and tidy manner
Other duties as and when requested/required by Office Manager.
**Skills required**
Organisational and prioritising skills - be able to prioritise and organise duties in an effective and efficient manner
Decision making skills - Demonstrate an ability to make decisions based on logic and experience.
Good interpersonal skills - be able to relate with co-workers and clients
Networking skills - be able to create, develop, and preserve relationships with suppliers, clients and staff members.
Technical knowledge - be able to demonstrate an awareness of the services or goods offered by our company
Professionalism - be able to conduct yourself proficiently.
Effective computer skills - be able to utilize computer hardware and software efficiently. Good working knowledge of Xero essential.
Proficient communication skills - be able to effectively correspond both written and verbally.
**Job Types**: Temporary contract, Part-time
**Salary**: £10.80-£13.50 per hour
**Benefits**:
- Free parking
- On-site parking
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: One location
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