Band 4 Medical Secretary

2 months ago

Birmingham, United Kingdom University Hospitals Birmingham Full time

**Job summary**:
The post holder will provide a comprehensive and efficient secretarial service to the Consultant(s) and their medical team. By personally assisting with the administrative workload, the Medical Secretary will enable the Consultant(s) to optimise clinical commitment. It is essential that the post holder exercises initiative and judgement using acquired skills and knowledge, maintaining confidentiality at all times.

The post holder will provide an empathic and sensitive point of contact for patients/relatives and carers. They will be responsible for the day to day training and supervision of other medical secretaries/clerical support workers.

**Main duties, tasks & skills required**:
To provide a complete confidential general and medical secretarial service for the Consultant(s) and their medical team. All work to be carried out on own initiative, without direct supervision and to tight deadlines, in order to achieve Trust standard and targets.

General Secretarial duties (please see attached Job Description and Person Specification for further details.

**About us**:
We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:
Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

**Job description**:
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

**Person specification**:
**Qualifications**:
**Essential**:

- Good General Education (eg. GCSE English and Maths A-C) GCSE Level 9-4
- Business Administration NVQ level 3 or equivalent experience in a clerical environment
- AMSPAR Certificate/equivalent qualification or equivalent knowledge of medical terminology
- Working knowledge of medical terminology

**Experience**:
**Essential**:

- Experience of working as a Medical Secretary
- Experience of dealing with the Public/Customer service experience
- Experience of working with a range of Microsoft Office packages (e.g. Word, Excel and Outlook)
- Experience of using IT systems
- Experience of working in Healthcare
- Good Organisational skills
- Able to use own initiative and deal with the unpredictable
- Able to work under pressure and to multi-task
- Able to work to deadlines

**Desirable**:

- Experience of working in a busy environment

**Additional Criteria**:
**Essential**:

- Good communication / customer care skills both written and verbal demonstrating sympathy and compassion
- Good keyboard / IT skills
- Good organisation skills and ability to multitask
- Good time management skills
- Ability to deal professionally with enquiries from staff, patients and visitors
- Ability to problem solve
- Ability to pay attention to detail where there are predictable interruptions to the work pattern
- Ability to deal with stressful situations and sensitive issues
- Work effectively and flexibly as part of a team to meet the needs of the services
- Confident in dealing with people at all levels
- Must be able to demonstrate an understanding of equality and diversity
- Mature open and flexible approach to work
- Demonstrates care and compassion
- Good inter-personal and communication skills
- Good organisational skills
- Team Player
- Conscientious
- Demonstrates reliability, motivation and commitment
- Ability to travel to multiple sites

**Desirable**:

- Ability to work under pressure and deal with stressful situations

**Disclosure and Barring Service Check**:

  • Band 4 Medical Secretary

    6 days ago

    Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    An exciting opportunity has arisen for an experienced Band 4 Medical Secretary to join the Neurology department at University Hospitals Birmingham. The post holder will play a vital role in providing a comprehensive and efficient secretarial service to the consultants and their medical team in a multi -speciality department. Previous experience of working...

  • Band 4 Medical Secretary

    2 months ago

    Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    We are looking to recruit an enthusiastic and motivated Band 4 full-time Medical Secretary Supervisor (37.5hrs per week) to join our friendly secretarial team within the Urology Department at University Hospital Birmingham. The post will be based on Queen Elizabeth Hospital Birmingham. You will be required to work to a high standard of accuracy and be able...

  • Band 4 Medical Secretary/supervisor

    2 months ago

    Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    We are looking to recruit an enthusiastic and motivated Band 4 full-time Medical Secretary Supervisor (37.5hrs per week) to join our friendly secretarial team within the Urology Department at University Hospital Birmingham. The post will be based on Good Hope Hospital site. This is an exciting opportunity for an individual who relishes a challenge and is...

  • Band 4 Medical Secretary

    6 days ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: An exciting opportunity has arisen for an experienced Band 4 Medical Secretary to join the Neurology department at University Hospitals Birmingham. The post holder will play a vital role in providing a comprehensive and efficient secretarial service to the consultants and their medical team in a multi -speciality department. Previous...

  • Band 4 Medical Secretary

    2 months ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: We are looking to recruit an enthusiastic and motivated Band 4 full-time Medical Secretary Supervisor (37.5hrs per week) to join our friendly secretarial team within the Urology Department at University Hospital Birmingham. The post will be based on Queen Elizabeth Hospital Birmingham. You will be required to work to a high standard of...

  • Band 4 Medical Secretary Supervisor

    1 month ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: We are looking for a Band 4 Medical Secretary's to be based at Heartlands Hospital to join our friendly secretarial team to provide a comprehensive and efficient secretarial service to the vascular department. As a medical secretary you will be helping our patients across their whole journey within the trust from when they are first referred...

  • Band 4 Medical Secretary Supervisor

    2 weeks ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: We are looking for a Band 4 Medical Secretary's to be based at Heartlands Hospital to join our friendly secretarial team to provide a comprehensive and efficient secretarial service to the vascular department. As a medical secretary you will be helping our patients across their whole journey within the trust from when they are first referred...

  • Band 4 Nhs Forensic Medical Secretary

    3 weeks ago

    Birmingham, United Kingdom Service Care Solutions - Healthcare Full time

    Service Care Solutions are currently recruiting for a Band 4 Forensic Psychiatric Medical Secretary to work within the NHS on a 3-4 month temporary agency contact. This role will be based within the Birmingham and Solihul NHS Mental Health Foundation Trust. **Hours** 37.5 hours per week (Mon - Fri) **Rate** (£11.18 PAYE Rate) (£13.71 Ltd Rate) Paid weekly...

  • Band 4 Medical Secretary Urology

    3 days ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: 2 x Band 4 Medical Secretaries for the Urology Department at the QEHB. The post holder will provide a comprehensive and efficient secretarial service to the department/team. It is essential that the post holder exercises initiative and judgement using acquired skills and knowledge, maintaining confidentiality at all times. The post holder...

  • Band 4 Pa/medical Secretary in Ent

    1 week ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: Medical Secretary/PA ENT Department Band 4 - Full Time - 37.5 hours per week **Main duties, tasks & skills required**: Providing full Medical PA/Secretarial support to Consultant ENT Surgeons. Incorporating booking surgical theatre lists, manaing in-patient and out-patient waiting list. You should possess excellent and accurate typing to...

  • Band 4 Medical Secretary/supervisor

    2 months ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job overview**: We are looking to recruit an enthusiastic and motivated Band 4 full-time Medical Secretary Supervisor (37.5hrs per week) to join our friendly secretarial team within the Urology Department at University Hospital Birmingham. The post will be based on Good Hope Hospital site. This is an exciting opportunity for an individual who relishes a...

  • Band 4 Medical Secretary Supervisor Urology

    1 week ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: We are looking to recruit an enthusiastic and motivated Band 4 full-time Medical Secretary Supervisor (37.5hrs per week) to join our friendly secretarial team within the Urology Department at University Hospital Birmingham. The post will be based on Good Hope Hospital site. You will be required to work to a high standard of accuracy and be...

  • Band 4 Medical Secretary

    1 week ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job overview**: An exciting opportunity has arisen for a Medical Secretary to join the Cardiology Department at the Queen Elizabeth Hospital (QEHB), UHB NHS Trust. At the QEHB, Cardiology is one of the largest outpatient services. The department comprises of 27 consultant cardiologists and services include adult congenital heart disease, interventional...

  • Band 4 Medical Secretary

    2 weeks ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: The post holder will provide a comprehensive and efficient secretarial service to the Consultant(s) and their medical team. By personally assisting with the administrative workload, the Medical Secretary - Supervisor will enable the Consultant(s) to optimise clinical commitment. It is essential that the post holder exercises initiative and...

  • Band 4 Medical Secretary Urology

    3 days ago

    Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    Job summary 2 x Band 4 Medical Secretaries for the Urology Department at the QEHB. The post holder will provide a comprehensive and efficient secretarial service to the department/team. It is essential that the post holder exercises initiative and judgement using acquired skills and knowledge, maintaining confidentiality at all times. The post holder...

  • Band 4 Medical Secretary

    1 month ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: An exciting opportunity has arisen for a Medical Secretary to join the Cardiology Department at the University Hospital Birmingham. This is an exciting opportunity for an individual who relishes a challenge and is keen to use their own initiative. You will be required to work to a high standard of accuracy and be able to demonstrate...

  • Band 4 Medical Secretary

    2 months ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: To provide a complete confidential general and medical secretarial service for the Consultant(s) and their medical team. To be responsible for the organisation of meetings, preparation of agendas and taking of minutes. All work to be carried out on own initiative, without direct supervision and to tight deadlines, in order to achieve Trust...

  • Band 4 Medical Secretary

    2 months ago

    Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    An exciting opportunity has arisen for a Medical Secretary to join the Cardiology Department at the Queen Elizabeth Hospital (QEHB), UHB NHS Trust. At the QEHB, Cardiology is one of the largest outpatient services. The department comprises of 27 consultant cardiologists and services include adult congenital heart disease, interventional cardiology, heart...

  • Medical Secretary

    2 weeks ago

    Birmingham, United Kingdom Birmingham Women's and Children's NHS Foundation Trust Full time

    The Department of Nephrology are seeking an experienced, dynamic, hard working Band 4 Medical Secretary to join their busy team for a minimum of 30 hours per week, could be up to 37.5 per week. The Department looks after children with a variety of kidney related disease and is one of only 12 Paediatric Nephrology Departments in the UK.

  • Band 4 Medical Secretary

    6 days ago

    Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: An exciting opportunity has arisen within the liver unit at the QEHB for a Medical Secretary to join the team in a full time permanent position. The Liver and Hepatobiliary Unit is the largest specialist Liver Unit in Europe. Liver Unit activity includes management of patients with acute and chronic liver diseases including those who will...