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Assistant Director of Estates

1 month ago

London, United Kingdom Imperial War Museums Full time

**Opportunity ID**

321

**Location**
- IWM Duxford, IWM London

**Salary**
- Circa £78,750 per annum

**Hours**
- 36 hours net per week

**Department**
- Facilities Management

**Job Summary**

The Assistant Director Estates provides strategic leadership of the Estates function at IWM ensuring it remains at the heart of all IWM projects and programmes.

The purpose of this role is to ensure that IWM has a safe, compliant and fit-for-purpose estate to support all of its needs, including storage of the collection, exhibitions, staff and visitor use, and tenants. The wide-ranging and flexible role covers all components expected with a £0.25Bn complex and historic estate housing a priceless collection, including strategic planning and management, maintenance, asset management, FM services, project delivery, sustainability, compliance and auditing. The role will also intuitively lead, inspire and manage the IWM estates team, which includes external support partners.

This role has significant budget responsibilities as it manages the maintenance and delivery of critical infrastructure and capital projects in relation to IWM’s large and complex estate, as well as the budgets for facilities contracts.

The IWM Estate caters for a diverse population of visitors, staff, partners, and suppliers. It provides a wide range of services from visitor attraction experience, teaching and research, through to revenue-generating corporate event space, as well as fulfilling our statutory responsibilities in relation to our collections.

IWM owns or leases an estate that has grown over the past 30 years to comprise some 114 buildings (totalling over 1M m2 (100 ha), including an operational (and historic) airfield, a Second World War (2WW) ex-RN cruiser (which is also part of our collection) and Churchill’s wartime bunker beneath the Treasury building in Whitehall. The diverse nature of the estate and IWM organisation adds complexity to the management of the estate. The public offer is also diverse in nature, spanning the stewardship of the collection, through to the public visiting the museum branches in a safe and appropriate environment. Providing appropriate environmental conditions (security, space, temperature, and humidity) for the collection in particular, is seen as critical activity.

In addition to the above buildings and the specific infrastructure of each, IWM owns a significant amount of grounds, roads (and a runway), car parks, and underground electrical, gas, water and drainage essential services. This is particularly the case at IWM Duxford, which is the largest site by some margin. The age, condition and variety of the assets place significant demands on the Museum’s resources - notably, there are over 30 listed buildings on the estate.

**Key duties** **include**:

- A key member of the senior management team supporting the Executive in developing and delivering the IWM’s strategic plans. Provides ownership and accountability for the implementation of those decisions across Estates.
- Assists with the preparation of the Directorate’s Corporate Plan submission by providing ideas, narrative and financial submissions. Provides approved monthly and quarterly financial reports for Estates. Produces a quarterly report on current and future activity, progress against strategic plan and use of resources.
- Deputises for the Executive Director of Commercial and Operations at internal and external meetings as appropriate.
- Custodianship of IWM’s £0.25Bn complex and historic estate across five sites in three geographical areas of the UK.
- Maintaining a safe and compliant estate, reporting monthly performance, presenting and advising the Executive Leadership Team, Governance Boards, Trustees and Estates Advisory Committee on all complex matters relating to the estate.
- Ensuring that all sites are managed and supported in an efficient and timely manner and maintained in a condition appropriate to their use. This includes overseeing an integrated programme of construction, refurbishment and maintenance projects and managing the performance of the multi-disciplinary FM service partners delivering hard and soft FM services.
- Leading, managing and developing the departmental team and external contractors, ensuring optimal use of resources whilst managing performance and ensuring the continuing development of each team member.
- Providing support and direct line management to departmental managers including Facilities Management and Compliance and Projects and Planning.
- Developing and implementing a maintenance strategy and services to meet the needs of the business and provide value for money and management of risk. Developing and maintaining an accurate and current record of all estate buildings and infrastructure (building, plant and machinery, etc), their condition, maintenance schedules and replacement programme; partly in order to facilitate effective contract management but also effective lifecycle a

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