Project Assistant

4 weeks ago

Burgess Hill, United Kingdom Synapsys Solutions Limited Full time

**Job Overview**:
We are seeking a detail-oriented and proactive Project Assistant to join our dynamic Project Management team. The Project Assistant will play a crucial role in supporting the Project Coordinator in organising and coordinating various aspects of projects, including arranging access to buildings, organising contractors, and managing materials. This is a temporary position with the potential for part-time hours that could transition to full-time based on performance and business needs.

**Key Responsibilities**:
**1. Project Organisation**:

- Assist in the development and maintenance of project schedules, ensuring timely completion of tasks.
- Collaborate with the Project Coordinator to create and update project documentation, including project trackers, reports, and project plans.
- Monitor project timelines and milestones, identifying potential delays and proposing solutions.

**2. Access Coordination**:

- Arrange and coordinate access to buildings and project sites for team members, contractors, and other engineers.
- Liaise with relevant parties to ensure smooth access and adherence to project timelines.

**3. Contractor and Material Management**:

- Assist in identifying and securing contractors for various project tasks.
- Coordinate with suppliers to ensure the timely delivery of materials and equipment.
- Maintain accurate records of contractor agreements, invoices, and material orders.

**4. Communication**:

- Facilitate effective communication between project team members, contractors, and other stakeholders.
- Act as a point of contact for inquiries related to project logistics and organisation.

**5. Administrative Support**:

- Provide general administrative support to the Project Coordinator, including scheduling meetings, handling correspondence, and maintaining project files.

**Qualifications**
- Previous experience in project coordination/administration or a related field is preferred.
- Strong organisational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to multitask and prioritise in a fast-paced environment.
- Proficient in Microsoft Office Suite and project management tools.

**Working Conditions**:

- This is initially a temporary full-time position with options to discuss part time working and the potential to transition to full-time based on performance and business needs.
- Some flexibility in working hours may be required to accommodate project timelines.

**Job Types**: Full-time, Temp to perm

**Salary**: £25,000.00-£27,000.00 per year

**Benefits**:

- Casual dress
- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

Ability to commute/relocate:

- Burgess Hill, RH15 9TN: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (required)
- Administrative experience: 1 year (preferred)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Work Location: Hybrid remote in Burgess Hill, RH15 9TN

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