Purchase Ledger Clerk

3 weeks ago

Worcestershire, United Kingdom Malvern St James Full time

We are seeking to appoint a Purchase Ledger Clerk, this is an exciting opportunity to play a key role in the day to day finance operations of the school. The post holder will report to the Finance Manager and use strong communication skills to work as part of an established team, as well as carrying out a variety of independent tasks. The role is primarily focused on maintaining supplier data, processing supplier payments and invoices, ordering goods and budget management, as well as providing some general administrative support to the finance operation.

**Key Responsibilities and Tasks**:

- Maintain all supplier data on the purchase ledger, including verification of bank details.
- Providing and recording Purchase Order requests and ensure order within approved budget.
- As purchase invoices arrive, distribute to delegated budget holder and ensure reviewed and approved in a timely manner.
- Manage staff expense claims and ensure evidenced and authorised by relevant delegated budget holder.
- Reconciliation of supplier statements and requesting copy invoices where necessary.
- Enter all purchase invoices on to the finance system (PASS Finance).
- Prepare weekly supplier payment BACS run for approval by Finance Manager and Director of Finance.
- Issue remittance advice notes to suppliers following payment.
- Make payroll payments to HMRC and Pension providers.
- Check nominal ledger accounts that invoices are posted to
- Maintain Delegated Budget Holder data.
- Ensure that budgets are being used in line with budget approval and escalate where necessary.
- Issue monthly budget reports to budget holders (generated by PASS Finance).
- Support budget holders with department ordering, seeking opportunities for best value and cost savings.
- Responsibilities and duties may vary from time to time as the position evolves. A flexible approach to all aspects of this role is essential.

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