Office Administrator

2 weeks ago

London, United Kingdom ACTIVE TRAINING TEAM LIMITED Full time

**Company Overview**: Active Training Team Ltd are a London-based company who use experiential and immersive training to bring about behavioural change in people and organisations. Our training combines interactive experiences, film, drama, live action and facilitated discussion.

An opportunity has arisen for an Office Administrator to join our friendly team.

**Job Overview**: To supply general administrative and practical support to ensure that everything is in place to make the office a great environment to be. You’ll oversee the smooth running of the office facility and ensure that equipment is maintained to the appropriate quality and quantity, ensure relevant records are up to date and all general administrative processes work effectively.

**Key responsibilities (to include but not limited to)**:

- Being the ‘go to’ person for office queries.
- Management of office and related facilities, including stakeholder relationships with reception, security teams and cleaning contractors
- Reception duties, to include answering incoming calls, general enquiries, scheduling appointments, and managing postal correspondence.
- Welcoming guests, organising food and drink deliveries, etc.
- Managing stationery supplies
- Helping to arrange meetings including venues, meeting rooms, presentation documents, agenda, catering etc.
- Organising socials and events.
- Assisting with IT operations through our outsourced IT company which includes managing software accounts, ordering IT supplies, ensuring any faulty IT equipment is replaced and be responsible for the asset register.
- Maintaining the condition of the office and arranging for necessary repairs by liaising with the landlord
- Overseeing cleanliness and tidiness of the office (i.e. making sure the team do this)
- Review and update office health and safety policies, ensuring they are up-to-date and observed.
- Arranging regular testing for electrical equipment and safety devices.
- Arranging yearly fire risk assessment.
- Booking travel arrangements for the team, including travel, hotels, car hire, itineraries etc
- Diary management for leadership team
- General administrative responsibilities as required.
- Assist with managing office expenses and purchase orders.

**Who are we looking for?**

We are looking for someone who wants to come and make a difference in a growing business, helping to create a positive, well-organised and enjoyable working environment. We need someone who can get on with the day-to-day support of the office and suggest new systems and processes to make a more efficient and productive workforce. You will be the face of ATT for visitors and an ambassador for the company. You will be:

- A great team player with strong organisational skills
- A strong, clear communicator both verbally and written.
- Computer literate on Microsoft Office
- Great at prioritising
- Positive and calm
- Flexible
- Happy to pitch in wherever needed.
- Have a clear understanding of confidentiality - to recognise the division between our company, our clients, and our freelancers, and the best way to navigate this (advice and training given)
- Interested in the performing arts, events, film, event production, or arts administration.
- Have previous office or administrative experience (preferred).

In turn we offer a competitive salary, 25 days holiday, enhanced sick pay, enhanced maternity, paternity, adoption pay.

If you are a motivated individual with excellent administrative skills, we would love to hear from you. Please submit your CV along with a cover letter explaining why you believe you'd be a great fit

Pay: £25,000.00-£27,000.00 per year

**Benefits**:

- Casual dress
- Company pension
- Sick pay

Schedule:

- Monday to Friday

Supplemental pay types:

- Loyalty bonus

**Education**:

- A-Level or equivalent (required)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (required)

Work Location: In person

Application deadline: 03/06/2024
Reference ID: Office Administrator

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