Medical Receptionist

**Kiltearn Medical Centre Job Description Job Title**: Medical Receptionist Reports to: Reception Team Leader Responsible to: Assistant Practice Manager Hours: negotiable Job Summary: To provide high quality reception services to the patients, carers, visitors, doctors and staff at the surgery in a caring and supportive manner. Project a positive and friendly image either in person or on the telephone to maintain the practice reputation. To maintain confidentiality of all information. To provide flexibility in practice staffing arrangements.

**Special Requirements of the Post**: Use own judgement, resourcefulness and be able to work under pressure without direct supervision. To combine excellent communication skills with patience, empathy and accuracy. To be reliable and flexible Experience in adding patient data to clinical systems. Essential Duties and Responsibilities: In accordance with practice policies and procedures: Answer the telephone in a courteous and professional manner within 3 rings Receive and accurately convey messages in writing, verbally and electronically Liaise with patients and their families in a compassionate manner Liaise with GPs, other health professionals and their staff Arrange appointments for patients to see GP, nurse and other clinical staff associated with the practice by telephone or in person.

Using your own judgment and communication skills ensure that patients with no prior appointment but who need urgent consultation are seen in a logical and non-disruptive manner. If any doubt seek advice from GPs, ANP or NP Explain practice arrangements and formal requirements to new patients and those seeking temporary cover and ensure procedures are completed. Generate repeat prescriptions within the practice guidelines. Update the clinical system with changes in patient data.Fax documents Photocopy documents File documents Open, stamp appropriately and distribute incoming mail Maintain practice dress standards Ring and obtain results or other information from providers as requested by the GPs.

Contact patients to convey test results and instructions as directed by the GPs. Contact patients to arrange appointments with appropriate clinicians for monitoring or seasonal vaccinations. Deal with travel enquiries and vaccination appointments as per practice procedure. Advise patients of relevant charges for non NHS services.

Accept payment and issue receipts. Prepare medical records for deducted patients to return Log new patients records and file appropriately. Assist with completion of patient surveys. Accept and sign for deliveries once items have been checked against order form.

In the performance of the duties outlined in this Job Description, the post holder will have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information form any source is to be regarded as strictly confidential. Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice polices and procedures relating to confidentiality and the protection of personal and sensitive data.

Health & Safety The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the Practice Health & Safety Policy, to include: Using personal security systems within the workplace according to the practice guidelines. Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks. Making effective use of training to update knowledge and skills. Using appropriate infection control procedures, maintaining work areas in tidy and safe way and free form hazards.

Reporting potential risks identified. Personal Development The post holder will participate in any training programme implemented by the practice as part of this employment, such to include: Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal development. Taking responsibility for own development, learning and performance and demonstrating skills ad activities to others who are undertaking similar work. Quality The post-holder will strive to maintain quality within the practice, and will: Alert other team members to issues of quality and risk.

Assess own performance and take accountability for own actions, either directly or under supervision. Contribute to the effectiveness of the team by reflecting on own and team activities. Work effectively with individuals on other agencies to meet patients needs. Effectively manage own time, workload and resources..