Bid Coordinator
6 months ago
**Bid Coordinator**
BGEN is a UK leader in Mechanical, Electrical and Digital Engineering, working with some of the world's biggest companies, delivering a wide range of complex engineering projects that keep economies moving. We have a proud history that stretches back over 100 years and have operated in more than 50 counties around the world.
Our ambition is to be one of the best performing, most recognised private engineering companies in the UK. We are proud of the work we do and the critical projects we deliver to better lives. We are passionate about engineering playing a positive role in society and is central to our purpose of keeping economies moving through meaningful engineering.
**Purpose**
To assist the Estimating department in the day to day estimating activities. To provide general office administration support and basic estimating duties.
**Location**
Based out of BGEN Technology Penketh office.
**Dimensions**
Support the Estimating department based at each of the Technology offices.
**Organisation**
BGEN Ltd - Technology SBU.
The job holder shall report to the Proposals Manager.
**Principal Accountabilities**
- Creation of New Enquiries within BGEN’s management systems (Project Portal and SharePoint, etc). All Invitation to Tender (ITT) documentation to be filed. This may require uploading enquiries from Portals.
- Preparation of template documentation, including proposals.
- Monitor the Proposal Sharepoint sites to ensure proposals and correspondence are logged for Submitted proposals.
- Asist with completing Prequalification’s and Vendor Questionnaires.
- Support general office administration tasks such as recording holidays, cars and hotel booking.
- Asist with the administration of the Estimating Portal, including ensuring the suppliers prices are up to date.
- Assist with I/O lists from client supplied enquiry documentation.
- Obtaining product prices from third parties.
- Asist with following up proposals with clients.
- Assist estimators with booking in new orders.
- Accepting orders following commercial approval.
- Organise/planning cost review DLA meetings.
- Reviewing enquiry doc and highlighting missing documents, detail and discrepancies
- Updating progress of bids to clients.
**Special Features**
- Must have good organisational skills and the ability to multi-task, prioritise activities and work under time pressures.
- Needs to have good communication skills at all levels.
- Must be positive, approachable, willing and helpful.
- Must be a good team player.
- Must be able to work under own initiative.
- The job holder shall have a willingness to partake an annual performance 1 to 1 review, to attend and have an active participation in all internal and external training courses.
- Hold a full UK Driving Licence.
**Profile**
- Good basic education particularly in English language and grammar.
**Job Related Experience**
Individuals will ideally have previous experience of working in a similar or related role.
The applicant must possess good I.T. skills and be proficient in Microsoft Office 365 (i.e. Word, Excel, Powerpoint, Sharepoint) software.
Ability to communicate effectively at all levels within the organisation and with clients.
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