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Bid Manager

1 month ago

Warrington, United Kingdom Bellrock Property and Facilities Management Full time

Bid Manager - Bellrock Technologies

At Bellrock, we harness technology to give our customers an experience that not only leaves them with advanced building systems. But with peace of mind. And we unlock that by being technology-led, but people-driven. So when you’re part of Bellrock, you’ll get everything you need to be your best at work - because our people are the heart of our business. And we’re all about helping them to shine.

Due to continued growth Bellrock Technologies is looking for an experienced Bid Manager to lead the bid process for our product Concerto. This is a fast-growing business, and most opportunities require a formal tender or proposal to be submitted to an agreed deadline. We are looking for someone with experience across both the public and private sectors; but also, someone who has experience of writing software bids. At Bellrock Technologies we have a team of BDMs who own all bids, and we utilise AutoGen as our knowledge library, but we do require someone who can lay the foundations of content out for all tenders to help the BDMs who juggling bid writing with client meetings. On top of this, we are looking for someone with strong project management skills, ability to hold key stakeholders to deadlines, create robust project plans for all live bids, and review tender documents both from a client side to draft project plans; and internally to ensure we are maximising our quality scores.

How will you be the change?

We believe every role is essential to providing that peace of mind for our customers - whatever part of the business you’re in. Because every role plays a part in driving us further. And everyone can be the change. That’s how deliver value for our customers, and building systems that lead the way

And as a Bid Manager with Concerto, you’ll do it by

  • To monitor the email alerts and highlight all tenders that might be appropriate for Bellrock Technologies to bid on.
  • To own the various tender portals, responding to all messages in a timely fashion.
  • To arrange and chair the weekly Bid Meeting on a Monday and arrange and chair daily/additional meetings as needed.
  • To review all new tenders with assigned BDM, and complete a formal bid/no bid review, chairing the meeting with the relevant stakeholders to get agreement. This also includes reviewing the contract and flagging anything that might be an issue against Concerto’s t&cs/standard contract.
  • To create detailed, granular project plans for all new tenders, with clear responsibilities and deadlines for all associated tasks. All tasks to be broken down into smaller tasks where appropriate to ensure work is being completed as needed.
  • To refine the current bid process as needed to ensure a robust bid process.
  • To complete all the standard tender information for all bids.
  • Coordinate QCs and a timely submission of any questions we need to ask to make decisions or write high quality responses.
  • To use and keep the bid library up to date with all new content, both from new bid submissions but also across the organisation.
  • Build strong relationships with the product team, keep up to date with new functionality and getting content to support this.
  • Use AutoGen effectively to draft initial responses to all quality questions, to help the BDMs draft their tenders. Working within Bellrock Technologies’ language guidelines and tone of voice to get answers crafted as needed and prompting and instructing the system as needed to get high quality answers.
  • Ensure all technical responses are reviewed by the Solutions Director for sign off.
  • To review all tenders holistically before they go to the Sales & Marketing Director for sign off and scored against the marking system where relevant.
  • To work with Marketing as needed on creating strong visual responses, both with templates but also infographics etc that will add value to the bid responses.

What does it take?

If you’re ready to be the energy that helps us build our business, share our success, and really own it as a Bid Manager, you’ll need

  • At least 5 years’ experience as a Bid Manager across both the public and private sector, with at least 2 years’ experience writing and managing software/SaaS bids.
  • Strong, evidencable project management skills.
  • Strong at managing multiple tenders simultaneously, managing your own workload as well as other key stakeholders.
  • Ability to hold wider stakeholders and peers to deadlines, and judgement to escalate to your manager when needed.
  • Ability to work as a solo team member initially, as there is no wider bid team at present. But this role is supported by the wider Sales and Marketing Team.
  • Experience at writing initial bid drafts, including ideally experience of using Ai in bid content generation.
  • Experience in using M365; Teams in particular; tender and procurement portals, contracts advance; Ai (ideally AutoGen) and a CRM.
Your core qualities and attributes
  • Proactivity: You are a self-starter, capable of identifying opportunities and initiating the necessary steps to capitalise on them without requiring extensive direction.
  • Attention to Detail: Concerto has very high-quality standards. You understand the importance of accuracy in bid proposals and ensure every detail is thoroughly checked and rechecked before submission.
  • Leadership: You lead by example, managing participants to a bid team with respect and fostering an environment that encourages contribution from all team members. You can effectively guide your team through complex bid processes.
  • Strategic Thinker: You have a strong ability to think strategically, identifying opportunities and crafting compelling proposals that align with the company’s business objectives and the needs of potential clients.
  • Problem Solver: You have an innate ability to think on your feet, resolve issues quickly, and make decisions under pressure. Your problem-solving skills allow you to navigate challenges that may arise during the bid process
  • Resilience: You understand that not all bids will be successful, but you're able to learn from these experiences and bounce back quickly, continuously striving to improve and succeed in future bids.
  • Adaptability: The business landscape changes rapidly, especially in the PropTech sector. Your ability to adapt and remain flexible is critical to adjusting strategies as necessary and seizing new opportunities as they arise.

Working arrangements

We embrace smarter working practices which offer our employees the opportunity to work their hours flexibly and remotely where their roles and business needs allow. In this role, the successful candidate would be required to work from the Concerto, Warrington office and working Monday to Friday 8:30 am top 5:00 pm with an hour for lunch break


What can we offer you?

Upon joining Bellrock, you can expect a comprehensive benefits package including:

25 days annual leave plus bank holidays + 1 additional day as a thank you (enjoy it, it’s on us)

Salary exchange pension scheme

Life cover

Paid sick leave

Health Assured employee assistance and wellness program

Enhanced maternity, paternity and adoption leave

Salary sacrifice schemes: Cycle to work

Holiday purchase scheme of additional 5 days per year

Offers and discount scheme designed to save money on everyday shopping and essentials

Healthcare Cashplan

MotorSave Scheme

Refer a friend

Liftshare

Virtual GP

Helping you to shine

We’ve always encouraged new and different perspectives - and that also means making ours a workplace that encourages diverse and unique voices. Where everyone feels welcome, included, and supported to be themselves and achieve more.

So, if you join us, you’ll find an inclusive workplace that recognises your hard work, offers lots of learning and development, flexible and hybrid working, and support for your wellbeing. As well as benefits that can make a difference to your life.

Ready to start shining?

Our people are our passion, so we’re all about helping them to shine. That means putting everything in place for you to have a rewarding career with us. So you can go far in your career, with us behind you. And our business will grow, too. So, if you’re ready to start your career journey with Concerto, we’re ready to welcome you. It’s a great place to be - the light, the energy, the solution. You.

Apply today.