Health and Safety Administrator

7 months ago

Milton Keynes, United Kingdom Ingram Content Group Full time

Company Description

Become a part of an innovative team helping to revolutionize the way publishers make books available in an on-demand world and helping to revolutionize the way that publisher content reaches readers around the world

We provide secure, cutting-edge, and profitable answers to the questions our publisher partners have about the changing opportunities in the book industry.

**Ingram Content Group **is one of the world's largest and most trusted distributors of physical and digital content. Thousands of publishers, retailers, and libraries worldwide use our products and services to realize the full business potential of books, regardless of format. Ingram Content Group has earned its lead position and reputation by offering excellent service and creating innovative, integrated solutions. Our customers have access to best-of-class digital, audio, print, print-on-demand, inventory management, wholesale and full-service distribution programs.
- Ingram Content Group is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, work related mental or physical disability, veteran status, sexual orientation, gender identity, or genetic information._

**Job Description**:
Reporting to the H&S Supervisor, the Health and Safety Administrator will provide administrative support and assist in the co-ordination and implementation of Health and Safety policies and practices.

Working with all members of the H&S and facilities team, management, associates, and others to ensure that responsibilities are effective and consistently carried out.

Assists with a broad range of functions providing administration support for all activities related to the maintenance of health and safety, facilities, site integrity and environment.

**Essential Job Duties**:

- Support the processes the Company needs to meet its statutory obligations in all areas pertaining to health, safety, and welfare at work, including statutory training and reporting.
- Co-ordinate the development of health & safety policies, systems of work and procedures.
- Support a safe workplace environment without risk to health.
- Co-ordinate all Health & Safety policies, procedures, rules, and regulations, ensure they are updated and communicated.
- Ensure the completion and regular review of all assessments for all work operations and equipment.
- Ensure that all accidents are documented, investigated, and recommended improvements implemented.
- Co-ordinate safety inspections, fire drills and fire alarms are correctly reported, safety inspections, risk assessments and working procedures are managed and employees are aware of their responsibilities.
- Ensure full and accurate health and safety and training records are maintained.
- Co-ordinate and support a full programme of documented health & safety inspections, audits, and checks.
- Co-ordinate a structured programme of health & safety training throughout the Company.
- Co-ordinate the agenda for Health & Safety Committee meetings.
- Keep up to date with all aspects of relevant health, safety & welfare at work legislation and communicate relevant changes to the business.
- Participate in monthly meetings when required to report on relevant health & safety matters.
- Liaise with suppliers as well as Insurers, Trades, Solicitors etc.
- Any other reasonable duties which may be required by management from time to time.
- To be responsible for your own Health and Safety and be aware of factors affecting your colleagues to maintain a safe environment.
- To report any accidents, potential hazards to your Line Manager immediately.

**Qualifications (Typical Experience, Typical Education, Knowledge/Skills/Abilities)**:
**Skills**:

- Confidential in all matters
- Professional approach, coupled with strong interpersonal skills.
- Good planning, organizational and time management skills
- Good verbal, written communication, and presentation skills
- Strong IT skills
- Ability to work on own initiative
- Ability to work in, and adapt to a rapidly changing environment
- Ability to work co-operatively with others to complete tasks and implement process improvements
- Gathering, analysing, and reporting on key H&S data/statistics
- Knowledge of Microsoft packages
- Flexible and co-operative at all times
- An assertive but calm demeanour
- Self-motivated
- Attention to detail

**Experience**:

- 2 years recent and relevant experience in a similar role
- Experience of co-ordinating, implementing Health & Safety requirements, policies, and procedures
- Experience of Risk Assessment.

**Qualifications**:

- GCSE - English and Maths
- Desirable - IOSH Managing Safety (or similar course)
- Preferred - NEBOSH (General Certificate) qualified or working towards NEBOSH certificate accreditation.

Additional Information
**Perks/Benefits**:

- Competitive salary
- Life Assurance
- Company Pension Sc

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