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Accounts/payroll Admin Assistant

3 months ago

Eastwood, United Kingdom Harsco Rail Full time

Company Description

Harsco Rail operates across the world and has a proven and sustained track record in providing customised, technology-driven rail track solutions.

The company has been pioneering mechanised maintenance for more than 100 years. Today, Harsco is still leading the way with practical, customer-driven solutions that set the standard for insight, innovation and performance - keeping the wheels of commerce driving forward and passengers on the move.

Harsco Rail’s Contract Services provide customers with a high quality service by work crews that know the machines’ operation and maintenance best. With years of experience, Harsco Rail’s Contract Service teams have covered more than 640,000 kilometres of track, consistently achieving industry leading production rates and high quality output. Contract services include providing the maintenance, equipment, and labour to complete the job.

Harsco Rail offers contract services for Rail Grinding and has been grinding rail for over 50 years, covering more than 300,000 km (192,000 miles) in the last 7 years.

**Job Description**:
**JOB PURPOSE**

To undertake accounts/payroll administration for the Company.

**Qualifications**:
**PERSONAL ATTRIBUTES/COMPETENCIES**

**Competency**

Qualifications & Managerial Experience
- A minimum of 2 years’ experience in an Accounts/Payroll environment.
- A relevant Bookkeeping/Accountancy qualification.
- GCSE or equivalent Maths/English
- Experience of dealing with customers

Technical Skills
- IT skills and relevant qualifications e.g. Word Processing, Spreadsheets etc.

Behaviours
- Attention to detail
- Organised
- Diligent

Additional Information
**KEY RESULT AREAS**
- Timely processing of invoices.
- Accuracy of administrative systems.
- Adherence to Company policies and procedures.
- Accuracy of databases.
- Employee satisfaction indicators

**RESPONSIBILITIES & DUTIES**
- To log all purchase invoices accurately upon receipt and to ensure all invoices are signed off in accordance with the current ‘A3 Authorisation Levels’ policy
- Ensuring all invoices/credit notes are scanned across to FSSC (Finance Shared Services Centre) in a timely manner.
- To assist the FSSC with the preparation of supplier statement reconciliations.
- Resolution of any queries arising with respect to supplier invoices and credit notes.
- Collating timesheet data in excel in preparation for the monthly payroll.
- Posting of month end journals ensuring correct authorisation has been sought.
- General business administration including scanning and filing.
- To undertake any other duties as reasonably requested by the Finance Manager or Payroll Administrator.

**HEALTH, SAFETY & ENVIRONMENTAL RESPONSIBILITIES**
- To take reasonable care for the health and safety of yourself and other persons who may be affected by your acts and omissions at work.
- Contribute to the delivery of company occupational health and welfare, safety and environmental improvement plans.
- Only undertake work for which you have been trained and (if required) certified competent.
- To comply with risk assessments, method statements and safe systems of work.
- Maintain and utilise all PPE provided by the employer.
- Co-operate with your employer on health, safety and environment.
- Make safe any unsafe conditions where practical and challenge unsafe work practices.
- Inform your line manager, supervisor or health and safety representative of any unsafe occurrences
- Report all, and assist with investigating relevant accidents, incidents and near misses

**KEY WORKING RELATIONSHIPS**
- Finance Manager and Payroll Administrator.
- Supplier liaisons.
- FSSC team.
- All UK/EMEA support and operational departments.