Finance Officer

2 months ago

Redditch, United Kingdom Endeavour Schools Trust Full time

FINANCE OFFICER

Job Title Trust Finance Officer School/Trust Central Team

Pay Band SC4 Point 7-11 Responsible To CFO, CEO.

Salary FTE £22,369 -£24,054 Responsible For

Main Purpose of the Post

The post holder will:

- Provide support services to ensure the efficient operation of the academy trust
- Liaise effectively with central team and school staff to enable smooth running of financial administration
- Maintain financial information management systems (PS Financials)
- Analyse and evaluate financial data and information to produce reports as required.

Specific Responsibilities and Tasks

**Purchase Ledger**
- Process purchase orders, monitoring progress and dealing with queries
- Proactively consider best value when placing orders by researching different products, suppliers and purchasing incentives.
- Maintain supplier data within finance system
- Record good received in finance system
- Check invoices against order and delivery confirmation for accuracy
- Check utility invoices are correct and agree to meter readings
- Ensure invoices are authorised and process invoices for payment
- Reconcile supplier statements and work to resolve invoice queries
- Set up and process payments to suppliers via online banking

**Bank, Petty Cash and Staff Expenses**
- Check bank statements for accuracy and query any discrepancy in a timely manner
- Ensure bank accounts within the finance system are fully reconciled against statements weekly
- Maintain annual cash flow report for all bank accounts
- Record petty cash transaction in the finance system
- Reconcile petty cash amounts to the finance system frequently
- Maintain trust charge cards, ensuring all purchases are in line with charge card user agreement
- Match card transaction to purchase order and delivery confirmation
- Process staff expense claims for payment in line with trust policy

**Budget and Audit**
- Provide financial information, advice and guidance to budget holders as appropriate
- Assist with the planning, monitoring and evaluation of budgets
- Check orders are within agreed budget and notify budget holder if there is an issue
- Ensure financial documents are processed and coded correctly in line with the current budget
- Assist with the internal scrutiny visits, ensuring requested information is provided in a timely manner
- Assist with the external annual audit, ensuring requested information is provided in a timely manner

**Central Administration**
- Complete VAT reconciliation and process VAT return quarterly
- Contribute to the planning, development and organisation of support service systems, procedures and policies
- Assist with marketing and promotion of the trust and schools

Notes

The Trust reserves the right to alter the content of this job description, after consultation to reflect changes to the job or services provided, without altering the general character or level of responsibility.

Reasonable adjustments will be considered as required by the Disability Discrimination Act.

The duties described in this job description must be carried out in a manner which promotes equality of opportunity, dignity and due respect for all employees and service users and is consistent with the Trust’s
Equal Opportunities Policy.

Endeavour Schools Trust and the schools within the Trust are committed to a number of principles and adhering to legislation which include the Safeguarding of Children, Health and Safety, Data Protection,

PERSON SPECIFICATION

**Professional Professional finance or finance**

**Qualifications**
- ACCA, CIMA or experience
- Level 2 in English and Maths documents Desirable Score
- Driving license and own transport is essential with a willingness to travel

**Experience Skills, Abilities & Competencies**
- Minimum of one year post qualification experience OR 3 years experience working in a relevant finance position
- Experience and understanding of purchase ledger operations
- Experience of processing VAT returns
- High level of IT competence, including Excel.
- Minimum of 1 years’ experience of using financial software packages
- High level of accuracy when calculating and processing financial information
- Evidence of proactive and value for money approach to procurement of services and cost saving initiatives
- Effective management of suppliers, dealing with queries quickly to achieve a positive outcome

**Qualities**
- Strong persuasive, influencing and interpersonal skills with the ability to negotiate and communicate clearly and confidently
- Resilience
- Clear analytical skills to allow the exploration, evaluation and interpretation of information and opinions and utilisation of management information systems
- Ability to think creatively and to prioritise
- Have a proactive attitude to problem solving
- Punctual and reliable
- Takes responsibility for own actions
- Takes a positive and flexible approach to work
- Excellent Communication skills
- Excellent organisational skills and attention to detail.
- A

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