Gallery Admin Assistant

2 months ago

Birmingham, United Kingdom Castle Fine Art Full time

We are looking for an enthusiastic and detail orientated individual to join our** Mailbox Gallery **in the role of **Gallery Admin Assistant**.

Our **Mailbox Gallery** is located in Birmingham's most luxurious shopping centre. This gallery is located on the second floor next to other high-end luxury retailers and stunning restaurants. The Mailbox gallery showcases contemporary art from some of the country's leading artists and in addition to hosting exhibitions and artist appearances throughout the year.

**In this role you will be part of an exceptional team, managing all aspects of the gallery administration, allowing the sales team to focus on building relationships with our loyal client and showcasing our artwork across the gallery. This is a full-time, permanent position, working 5 days out of 7 (weekend work included) with a salary of £21,000.**

**Castle Fine Art** is the UK’s market leading publisher and retailer of original and limited-edition art. Our success has been maintained through the toughest of times and we continue to grow and develop our business. As part of our team, you will work in a beautiful environment, introducing our exceptional art (by artists including Bob Dylan, Ronnie Wood, Billy Connolly and Johnny Depp) to our loyal client base.

**Gallery Admin Assistant remuneration and benefits**:

- Salary - £21k
- Staff discounts
- Perkbox benefits - Read more on the Perkbox website
- Pension scheme
- 28 days initial holiday allowance, plus 1 additional day for each year of service (to a maximum of 33 days per annum)
- Relocation packages available for progression into management roles

**Key responsibilities as our Gallery Admin Assistant**:

- Database work. I.e. contacting existing clients to sign up to the website and increase total preferences.
- Signing up new clients.
- Database maintenance
- Booking/Managing appointments for homes and in gallery
- Responsible for managing the order process for clients once pre and after purchases are completed
- Marketing the gallery through social media and will need to improve followers
- Manage events and exhibitions throughout the calendar year
- Responsible for chasing balances and managing live balances.
- Supporting covering the ICC through the week.

**Skills and experience required to become our Gallery Admin Assistant**:

- Positive and ‘can-do’ attitude, happy to get stuck in.
- Strong organisational skills
- Strong time management
- Passionate about art.
- Keen to learn and develop.
- Ability to react quickly and efficiently to any queries or urgent tasks.
- Strong communication skills
- Excellent customer service skills

**Please note that there will be a requirement to work some additional hours and occasional weekends for holiday covers, gallery events etc. If additional hours are required, a minimum of two weeks’ notice will be given wherever possible.

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