Personal Assistant to County Management Team

3 weeks ago


Pembroke Dock, United Kingdom Hywel Dda University Health Board Full time

Pembrokeshire Community County Management Team are a busy and friendly team who are looking to employ an enthusiastic, professional, adaptable and organised Personal Assistant to support the delivery of excellent care to our Pembrokeshire population.

Excellent communication skills are also essential to enable you to respond professionally; you will be required to develop effective relationships with a wide range of staff and key stakeholders.

The post will be based in South Pembrokeshire Hospital.

In return, we can offer you support and supervision in this very exciting, rewarding role and opportunities for further development.

Provide comprehensive, day-to-day administrative and secretarial support for the County Management team, to include:

- Ensuring that the arrangements for meetings and appointments for the county management team are managed effectively; that any relevant papers are available as appropriate and that workflow is scheduled so that deadlines are met
- Dealing with incoming and outgoing correspondence on behalf of the management team, including ensuring appropriate action is taken, and drafting letters using initiative and judgement
- Provide a first point of contact for the team and dealing with information sensitively and confidentially
- Coordinate and prepare meeting agendas and appropriate paperwork
- Minute taking and progressing actions
- Assisting with organisation of conferences and events as appropriate
- Provide record management
- Coordinate travel, accommodation and catering arrangements as required
- Ordering stationary and supplies using the Oracle system
- Manage time effectively and plan day-to-day work, using initiative to prioritise workload to meet service requirements

Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 11,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:

- Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;
- Seven community hospitals: Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;
- 48 general practices (four of which are managed practices), 47 dental practices (including three orthodontic), 99 community pharmacies, 44 general ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;
- Numerous locations providing mental health and learning disabilities services.

As an employer, Hywel Dda University Health Board offers the following benefits:

- Dedicated career pathways and great opportunities for continuing professional development;
- Comprehensive and structured induction programme and training;
- Monthly pay plus enhancements for weekend and bank holiday working;
- NHS pension scheme;
- Holiday pay of up to 33 days, plus bank holidays pro rata, dependent on NHS service;
- NHS discount and salary sacrifice scheme;
Additionally, one of our unique selling points is our famous Pembrokeshire coastline, allowing you to make the most of a great work / life balance.

You will be able to find a full job description and person specification attached within the supporting documents.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these mínimal desirable requirements during the course of your employment with us.

Interviews will be held on 07/03/2023.



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