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Legal Secretary

3 weeks ago

Stockport, United Kingdom Maze Recruitment Services Limited Full time

**JOB TITLE: LEGAL SECRETARY - COMMERCIAL PROPERTY OR CONVEYANCING EXPERIENCE**

**SALARY: Excellent - please discuss with the agency**

**HO URS OF WORK: 9am - 5.30pm Monday to Friday, would also consider part-time hours**

**BENEFITS: Excellent**

**Main Purpose of the role**:

- Reporting directly to the fee earners, providing secretarial support to him/her and to the team as directed

**JOB DESCRIPTION**:

- Working in a busy Commercial Property department and providing support to Fee Earners
- Typing documents using track changes, formatting, numbering and creating tables on word
- Preparation of instructions regarding various office procedures, e.g. bill preparation in SOS and Land Registry Direct.
- Digital dictation - typing correspondence and documents - TR1, AP1, SIM, DL and CON28B forms - also CPSE1 and 3 enquiries, leases, collateral warranties, agreement for leases,licences to assign, rent deposit deeds as well landlord and tenant documentation
- Responsible for the administration of Land Registry Direct, e.g. setting up new users managing user accounts.
- Typing bills
- Opening files and responsible for all file closures and relevant procedures
- Multitasking and prioritising daily workload
- Providing efficient and effective secretarial support to ensure a smooth running of the Commercial Property department
- Working in a busy team environment and on own initiative
- Working under pressure to meet tight deadlines
- Dealing with telephone enquiries from clients and third parties and taking relevant messages
- Arranging meetings for the Fee Earners
- Calculating SDLT payments and dealing with HMRC, calculating interest and penalties were relevant
- Companies House submissions
- Registration of documents on Land Registry portal.
- Bankruptcy searches
- Diary management - maintaining a business diary detailing client appointments (internal and external) and critical dates
- Ensure client satisfaction
- General admin tasks - filing, copying and scanning
- At all times, comply with all relevant legislation and regulations as directed by the firm (eg client confidentiality, anti-money laundering, Solicitors’ Regulation Authority and The Law Society rules, Solicitors’ Accounts Rules, Data Protection Act, etc)

**PERSON SPECIFICATION**:

- Minimum experience of 12 months within Commercial Property or Residential Property
- Confident, clear and articulate communication skills both orally and in writing
- Well presented, appropriate to a professional business environment.
- Pleasant telephone manner, speaks clearly and fluently
- Ability to work in a planned and organised way, and the ability to multitask
- Manages time effectively
- Methodical, accurate and consistent even when under the workload and/or time pressures
- Adapts and fits in well, able to work independently and within a team
- Awareness of the need for confidentiality
- Experience using MS office and Proclaim
- Professional approach

KEYWORDS - Legal Secretary, Residential Conveyancing, Commercial Property, Real Estate, Stockport, Heaton Chapel, Heaton Norris, Cheadle Hulme, Davenport, Hazel Grove, Great Moor, Bramhall, Wilmslow, Offerton, Marple, Romiley