Project Management Assistant

3 weeks ago

Belfast, United Kingdom AECOM Full time

Company Description
**At AECOM, we’re delivering a better world.**

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team - 47,000 strong - driven by a common purpose to deliver a better world.

**Here, you will have freedom to grow in a world of opportunity.**

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts - planners, designers, engineers, scientists, consultants, program and construction managers - leading the change toward a more sustainable and equitable future. Join us and let’s get started.

**Job Description**:
The PMA reports to the Lead PMA and works closely with Project Managers to ensure that projects are properly and profitably managed. Projects we are involved in range from thousands of pounds to millions. You will assist with reporting and managing project financials and following Company Procedures across a number of Disciplines within a Buildings & Places Business Line.

**Your day to day**:
**Operations Support**
Support Performance Managers to ensure all Tier 1 “high risk” reviews are completed on time
Supports PMs with Data Quality actions and reports back to Lead PMA and Operational Leadership
Proactively drive project billing and cash Performance
Supports team with timely and compliant approvals (Delegations of Authority) and associated working at risk set up (WaR)
Organising, documenting and attending Project Reviews, including mandatory Tier 1 quarterly reviews with full attendance (finance, commercial and operations) in accordance with internal polices and protocols
Helping team hit Data Quality Targets (DQI) - end dates, project reviews and forecasting

**Reviews and Reporting**
Supports the Performance Manager with the update of forward forecasting (R18)
Running Reports and interpreting data for PMs and the team in general
Generates and shares best practices/procedures

**Project Life Cycle**
Assist with project pipeline accuracy
Helping to set up new clients and suppliers
Assisting with project set up in APIC, AECOM’s project management system
Assisting with regular forecasts (Estimate at Completion - EAC) in APIC
Monitors adherence to processes and change management protocols regarding interface with operations / commercial / finance / legal teams, including obtaining permissions to work at risk etc.
Raising Invoices, making sure that all projects have a billing schedule and updating an UKI Unbilled Tracker
Debt Collection - checking client has received invoice after issue and assisting Credit Control to collect debts
Assist in documenting lessons learned following project close out including liaison with project Accountant
And any other duties.

**Qualifications**:
**Minimum Requirements**:

- Preferable to have experience working in administration, project administration and/or finance
- Excellent written and verbal communication skills at all levels
- Organisation skills to manage multiple requests and prioritise workload in a fast-paced environment
- Ability to understand Procedures and implement change
- Good analytical and problem solving skills essential;
- Must be pro-active and demonstrate ability to see things through to the end;
- Ability to manage details, but also see a bigger picture;
- Ability to be resourceful, hands on and work both independently and as part of high-performing team
- Works independently as well as part of a team; willingness to work with multiple different colleagues on a variety of initiatives;
- Ability to take initiative and ownership. Self-motivated;

**Pref

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