Site Administrator

6 days ago


Hull, United Kingdom H9 Human Resources Full time

**SITE ADMINISTRATOR**

**Full-time and permanent**

**£24,000**

We are currently supporting a global organisation in Hull who are looking for a Site Administrator to join their team.

This is a full-time, permanent position offering a salary of £24,000.

You will work on-site reporting into the Location Manager.

**THE ROLE**:

- Providing clerical support
- Taking and disseminating meeting minutes
- Screening visitors and phone calls
- Assisting with developing and tracking emission inventories
- Helping with various departmental projects
- Typing letters and other documents as requested
- Filing, producing reports, presentations, copying, binding
- Finance support - managing the site(s) Budget Tracker(s), where required preparing requisitions, raising purchase orders, matching and coding invoices, liaising with the Company Finance and procurement departments and contractors as required
- Provide regular management team updates on budget position and expenditure trends
- Uses software tools to manage a variety of tasks, such as procurement, safety incident reporting, and contractor management
- Communicates with internal and external customers regarding various issues and questions as directed by location management. This includes being the first point of contact at the location in some situations and answering phones if necessary
- Facilitates Record Retention as necessary an according to policy and management instruction
- Preparation of monthly chemical and consumable usage reports
- Organising couriers and maintaining deliveries log / file
- Receive post and distribute as necessary; ordering all office stationery in a timely manner
- Procurement and distribution of Corporate Work Wear and Personal Protective Equipment
- Management of the Location training matrix, organising of training and the upkeep of staff training records
- Conduct regular training review meetings to ensure site training requirements are executed to plan
- Where required work with the Procurement department to ensure the upkeep of Contractor Competency records
- Other duties when required

**EXPERIENCE**:

- Office administration experience including report, project and presentation preparation, minute taking, answering phone calls, meeting & event organisation, photocopying, binding, filing, faxing, etc
- Strong communication skills, written and verbal
- Experience of working in a 24/7 operational environment is high advantageous
- Ability to work independently and part of a team
- Positive about maintaining standards
- Confident self-starter



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