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Executive Assistant

4 months ago

York, United Kingdom Scarlettabbott Full time

**About us**:We’re scarlettabbott, the award-winning internal communication specialists based in York and London, growing at pace in the UK and globally following recent exciting account wins.

**The opportunity**:We’re looking for an experience executive Assistant to be a supportive force providing professional administrative duties to the CEO. To be extremely detail orientated, organised and to take the initiative to get the job done in a timely manner.

**What we are looking for**:You are a proactive problem solver with exceptional communication skills and meticulous attention for details. You will work within the office environment, performing administrative duties, and providing support to the CEO and business support team as required. You will be flexible and consistent while maintaining the confidentiality of high-end clients and operations.

With a willingness to go the extra mile, you will support the CEO in this pivotal and trusted office-based role, taking full ownership and accountability of a wide range of administrative duties.

The role is varied, but day to day, involves a high level of planning, coordinating, and internal communication at all company levels.

**Objectives of this role**:

- Support the CEO primarily and provide additional support to the Business Support Team, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
- Plan and orchestrate work to ensure that senior executives’ priorities are met, organisational goals are achieved, and best practices are upheld

**Responsibilities**:

- Complete a broad variety of tasks that help facilitate the CEO’s ability to lead the organisation. This includes but is not limited to:

- producing complex documents, reports, presentations
- collecting and preparing information for meetings
- composing and preparing correspondence both for internal and external purposes
- maintaining contact lists
- Use discretion, confidentiality, and good judgement to handle matters
- Coordinate complex scheduling and calendar management, as well as content and flow of information to board members, internal teams and clients
- Conserve the CEO’s time by preparing and analysing information in advance, helping connect the dots internally and externally
- Make sure the CEO is well informed of upcoming commitments and responsibilities, following up appropriately
- Manage travel logistics and activities, including accommodations, transportation, and meals
- Provide administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contacts database
- Maintain professionalism and strict confidentiality with all materials
- Organise team communications and plan events, both internal and off-site
- Complete ad hoc projects as assigned

**Required skills**:

- Easily anticipates - and meets - the needs of others
- Flexible and self-motivated, a self-starter and not afraid to take initiative. Ability to work autonomously with mínimal supervision
- Discreet, knows how to identify and communicate sensitive information. Have a high level of integrity and excellent judgement
- A can-do approach to everything, resilient and determined
- A born planner, with exceptional organisational skills and the ability to prioritise a busy workload. You can handle multiple concurrent tasks, anticipate changes and make competing priorities work to meet rigid deadlines.
- Exceptional diary management skills with experience in coordinating a hectic and fast-changing schedule
- Able to interact with all levels: from our board to execs to other founders and everyone across the organisation and externally.
- Very high level of attention to detail

**Qualifications and experience**:

- Four or more years of experience in an administrative role reporting directly to upper management
- Prior experience as an EA to a founder, C-level or another senior executive leader whose role is complex, challenging and fast-paced
- Excellent written and verbal communication skills
- Strong time-management skills and an ability to organise and coordinate multiple concurrent projects
- Proficiency with MS office and an aptitude for learning new software and systems
- Flexible team player, willing to adapt to changes and unafraid of challenges
- Ability to maintain confidentiality of information related to the company and its employees

**What we offer**:
You’ll be part of Team SA. A vibrant, energetic, award-winning team of people who love what they do, support each other, and get a buzz from working together to delight clients and colleagues alike.

You’ll learn every day, working with some of the best in the business, amazing global brands and clients across every industry sector. You’ll have the opportunity to develop and shape your career in a dynamic and growing business, having plenty of fun along the way.

You’ll get a healthy remuneration package including yearly salary review