Apprentice Library Information Assistant

2 weeks ago

East Grinstead, United Kingdom Queen Victoria Hospital NHS Foundation Trust Full time

Assist in maintaining library stock in all formats, suggesting items for replacement and withdrawal. Notify Senior Library Assistant of gaps in stock. Assist with the disposal of withdrawn items. Access databases, textbooks and journals and record activity data as required nationally, regionally and locally by the Library Services Manager.

Ensure that all items on subscription and newly bought items such as textbooks are received on time and notify the Senior Library Assistant if there are any problems with purchases such as the condition of stock or delay in receiving items. This includes both physical and digital items. Maintain and operate the library management system. This includes; adding new members, issuing, discharging and requesting resources from other libraries.

**Electronic Equipment**: Monitor working condition of photocopier, printers, and other equipment and initiate maintenance and supplies as appropriate. Assist users when they encounter problems with equipment, clearly communicating with colleagues about any challenges. Sign-up to become a designated Printer Champion for the library and receive advanced training on how to use the printer, sharing this information with other library staff and customers to help answer questions. Service Development and Administration: Support the promotion and marketing of the library service, including helping with inductions of groups of library users with various roles, sometimes working independently.

Transferring completed library registration forms from corporate induction, to the library management system to activate membership in accordance with the General Data Protection Regulation (GDPR). Have knowledge of and comply with relevant legislation, including GDPR and Copyright and, where unsure, consult with more senior library staff. Take written minutes at library team meetings and file electronic copy in shared library folder. Make suggestions for changes and service improvements to library policies and procedures which may impact upon other libraries in the region.

Assist the Senior Library Assistant and Library Services Manager to make change where necessary. Personal and Professional Development: Participate in the Trusts annual appraisal system designed to identify objectives and personal development opportunities. Ensure that all mandatory training is up to date. The post holder will be responsible for continually maintaining their working knowledge of local practices, policies and procedures and highlight ongoing training and development needs to their manager.

**General**: Carry out any other appropriate duties as required by and agreed with the Senior Library Assistant and Library Services Manager. Work as an integral part of the library team and the Workforce and Organisational Development team, communicating clearly and being proactively invested in working across these teams and with other teams in the Trust. Record cash and cheque transactions. Maintain a well organised environment for library users and library staff.

Monitor stocks of stationery and notify Senior Library Assistant about any items that need to be ordered to help ensure the library is well organised.

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