Property Administrator

5 days ago

Edinburgh, United Kingdom Utopian Professional Recruitment Full time

Our client is a long established property company providing expert advice to landlords. It is a family run business and they pride themselves in providing a relaxed and friendly environment in which to work. This is an office based position in the centre of Edinburgh so being able to travel to the office on a daily basis is paramount. They consistently provide a high class of service to their landlords and tenants based on their high morals and ethics and this is a great time to join the team. Ideally they would want a like-minded individual who has a strong work ethic, great attention to detail and can hit the ground running.

You will be reporting directly to the owner of the company, and should be committed to providing the best customer service, professional and courteous at all times, strong drive and determination.

**Your responsibilities will include**:

- Assist with the day-to-day operations of the property management office
- Handle incoming calls and inquiries from tenants and potential tenants
- Provide excellent customer service and address tenant concerns or issues in a timely manner
- Perform data entry and maintain accurate records of tenant information, leases, and payments
- Coordinate lease renewals and prepare lease documentation
- Daily reconciliations and allocation of rent
- Assist with rent collection and ensure all payments are properly recorded
- Coordinate maintenance requests and work orders with maintenance staff or vendors
- Assist with move-in and move-out inspections and ensure units are ready for new tenants
- Prepare reports on property occupancy, rent collections, and other relevant data

**To be considered for this opportunity, we are looking for**:

- Previous experience in an administrative or office role is preferred; ideally property
- Familiarity with property management software; but this can be trained
- Strong data entry skills and attention to detail
- Excellent phone etiquette and communication skills
- Ability to multitask and prioritize tasks in a fast-paced environment

This is a great opportunity for someone who is organised, detail-oriented, and enjoys working in a customer-focused environment. As a Property Administrator, you will play a key role in ensuring the smooth operation of the property management office.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Our client would ideally like someone to start asap; but will wait for the right applicant.

**Next Steps**

To keep up to date with current opportunities be sure to follow the **Utopian Professional Recruitment** page on LinkedIn, Instagram & Facebook
- Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it isn’t always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position._

**Equal Opportunities**

Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00-£27,000.00 per year

Schedule:

- Monday to Friday

Work Location: In person

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