Finance Assistant

4 months ago

Stirling, United Kingdom Dron & Dickson Full time

Dron & Dickson are specialists in integrated supply, installation and maintenance of harsh & hazardous electrical equipment. Based at five UK locations, we provide specialist E&I inspection, maintenance and project services to all parts of the Offshore & Onshore Energy sector, Pharmaceutical and Marine industries. Managed from our UK locations, our services operate within the UK, Europe, Africa and Asia.

**Position**:
**Purpose**: ‘_Everyone Home Safe_’ - An encapsulation of the right for everyone to return from work safely and promote their wellbeing; this applies to Dron & Dickson staff and all who come in to contact with our work activities. Our systems, processes and cultures coupled with our supply and services ensures people, plant and the environment are kept safe. The primary purpose of this role is to provide a service to customers, both internal and external and to maintain accurate accounting records relating to the purchase of goods, services and overhead costs of the business, whilst adhering to financial processes.

***

**Objective**: The primary objective of this role is to process supplier invoices timeously and accurately, and to adhere to relevant accounting processes. By inputting** **data correctly and paying suppliers timely and accurately, we will adhere to suppliers’ terms and conditions whilst maintaining the company’s excellent reputation.

**Our Culture & Values**: Our Values aim to underpin and create a positive culture and working environment as well as set behavioural expectations. We are committed to investing in our workforce as we recognise people as our greatest asset. Contribution towards the companies culture and core values are required as part of this role. Our Value acronym AGILE represents qualities associated with being responsive, flexible and adaptable to change which collectively have been identified as key differentiators that offer us competitive advantage.

**Reporting to**:Finance Manager

**Direct Reports**: None

**Core Alignment Responsibilities:
- Understand and support the company's mission, vision and values
- Responsibility of personal learning, development and KPI completion
- Promote and proactively adhere to the companies core values in all day-to-day activities and interactions.

**Role Responsibilities:
- Registering and processing high volume of stock invoices, including foreign currency orders.
- Coding and allocation of overhead and non stock invoices in line with month end deadlines.
- Processing credit notes for stock returns and prices differences.
- Supplier statement reconciliations completed monthly and any discrepancies queried and resolved.
- Manage and resolve invoice queries (both internally with the branches and externally with the suppliers)
- Set-up and maintain supplier data within ERP system as required.
- Maintain a tidy ledger ensuring all payments allocated and queries resolved.
- Weekly/Monthly BACS payment processing in line with supplier terms (including foreign currency)
- Pro-Forma payment processing in line with business needs
- Pro-Forma Reconciliation in line with dept KPI’s
- Assist with company credit card processing and reconciliations when required
- Actively strive to meet/exceed accounts payable monthly KPI’s
- Ad-Hoc Finance duties as directed by Finance Manager
- To maintain good communications with internal and external clients
- To take a proactive approach to continuous improvement and development of the company’s systems and processes
- Adhere to company confidentiality policy as set out in contract of employment, with particular emphasis on non-divulgence of sensitive financial information to anyone outside the finance dept

**HSEQ Responsibilities**:

- Comply with all Dron & Dickson’s integrated managements system including all policies and Procedures
- Ensure the Company meets its statutory obligations in all areas pertaining to health, safety and welfare at work, including statutory training and reporting.
- Act ethically and with integrity
- Ensure all health and safety training is undertaken.
- Ensure a safe workplace environment without risk to health.

**Requirements**:
**Core Skills:
- Ability to effectively communicate both verbally and in writing
- Ability to proactively build good working relationships internally and externally
- Competent in the use of Word, Excel etc. and ERP systems (purchase ledger and payments functions)
- Ability to prioritise workloads to meet deadlines
- Excellent attention to detail
- Excellent communication and interpersonal skills
- Excellent time management skills
- Computer literate
- Articulate, dynamic, energetic and delivery focused
- Flexible, adaptable and able to work under pressure
- Ability to represent Dron & Dickson in a positive and effective manner
- Take responsibility for managing personal performance and results
- Purchase Ledger experience within a finance environment.

**Core Training & Competencies**:

- Experience within a similar

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