Receptionist

6 months ago


Biggin Hill, United Kingdom Formula 1 Full time

This role will be working at our Biggin Hill office and providing professional Receptionist and associated services to the business.

Main

**Responsibilities**:

- Provide a professional Reception service ensuring courteous and warm welcoming of visitors and staff.
- Offering and providing refreshments to invited guests and providing storage of personal items.
- Manage and oversee visitor, employee and contractor access passes to our Media & Technology Centre in line with internal policies.
- Ensure incoming calls are answered professionally and promptly.
- Contribute to the updating and maintenance of the Reception Manual.
- Support and assist (FS) with ad-hoc requests made by Senior Stakeholders, ensuring seamless service delivery, including but not limited to:

- Administration, catering, and concierge service for VIP guests.
- Make meeting and room bookings and manage calendar, liaising with staff about changes and guests - Liaise with FS and reception team to ensure these are managed in an efficient and professional manner
- Support FS with Catering and VIP meeting room and event Set-Up.
- Support FS and team with event delivery.
- Support with incoming and out-going post including making DHL and Royal Mail bookings, including diligence on the security of incoming post
- Support FS with timely creation of Purchase Order Requests and subsequent acceptance of Purchase Orders on company ‘Purchase to Pay’ (P2P) system, for M&TC goods and services.
- Make taxi bookings as requested and ensure records are kept up to date including completion of relevant invoices.
- Report building or cleaning issues to facilities team.
- Support and assist FS with the management of catering and stationery together with associated stock control, as well as other ad-hoc purchases.
- Liaise with on-site cleaners and other service providers as required.
- Support and assist FS with departmental administration including but not limited to, credit card and petty cash reconciliation.
- Report all incidents, accidents and significant near misses.
- Create and distribute Race Passes prior to Race Weekends at M&TC.
- Develop and maintain great working relationships with key stakeholders.
- Act as a Fire Warden.

About You
- Previous experience as a receptionist in a fast paced, demanding corporate environment
- Excellent administration skills
- Proficient in MS Office
- Personable with excellent communication skills
- Ability to multi-task
- Strong attention to detail
- Ability to meet deadlines
- Flexibility in approach to work


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