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Private Client Administrative Assistant

4 months ago

Bolton, United Kingdom AFG Law Full time

**Who are AFG Law?**

Established in 1897, AFG Law is a multi-disciplinary law firm who provides a range of services across the Northwest and beyond. It is built on traditional foundations combined with modern values and a fresh, forward-thinking approach. It is our mission to offer outstanding legal services, utilising our wealth of expertise and knowledge to advocate for our clients and simplify the process, cut the jargon, and achieve the best possible outcomes.

At AFG Law, it is our vision to grow, invest and innovate, to be the law firm of choice in our region and beyond with a reputation for exceptional levels of client service. We provide a great place to work, that offers tangible paths of progression and rewards for a job well done. We will shout about our successes both internally and externally, understanding that effective communication is crucial to build both our team and our client base as we expand into new geographical areas.

Through building strong relationships with our clients and always working with the utmost professionalism, we ensure they feel secure in our hands. We have a social conscience and value our local community, supporting several noble causes, as well as being a key presence on the regional business circuit.

**Key Duties and Responsibilities**
- Provide general administrative support to your fee earner, pod and department.
- Assist in document preparation, formatting, and proofreading.
- Handle incoming and outgoing correspondence and mail.
- Manage and organise legal documents, case files, and records.
- Maintain and update electronic filing systems.
- Schedule appointments, meetings, and conference calls.
- Answer and direct phone calls and inquiries in a professional manner.
- Greet and assist clients and visitors when they visit the office.
- Assist with billing, invoicing and time recording as needed.
- Request and maintain office supplies and equipment.
- Assist with ad-hoc administrative projects and tasks as assigned.

**Qualifications and Skills**
- Proficiency in Microsoft Office Suite (Word, Excel and Outlook).
- Strong organisational skills with great attention to detail.
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive information.
- Professional demeanour and strong interpersonal skills.
- Proactive, adaptable, and able to work both independently and as part of a team.

**Employee Benefits**

Following the successful completion of a three-month probation period, the successful applicant will benefit from:

- 25 days’ annual leave, in addition to bank holidays
- Additional leave for your length of service
- 1-day annual leave for your birthday
- 1-day recharge day
- The opportunity to buy and sell annual leave
- Annual Christmas company shutdown
- Attendance bonus
- Social Committee events
- Innovation Group contributions to help build better ways of working
- Being entered into prize draws for sharing and receiving employee praise
- Employee gift scheme for important dates and milestones
- Refer a client incentive 
- Refer a colleague incentive 
- Continuous learning and development opportunities

**Contact Details**

**Job Types**: Full-time, Permanent

**Benefits**:

- Additional leave
- Bereavement leave
- Company events
- Referral programme
- Sick pay
- Work from home

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus scheme

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Application deadline: 10/05/2024