School Facilities Administrator

2 weeks ago

London, United Kingdom University College London Full time

**Ref Number**

B04-03875

**Professional Expertise**

Estates, Facilities, Accommodation and Safety

**Department**

UCL BEAMS (B04)

**Location**

London

**Working Pattern**

Full time

**Salary**

£32,331 - £37,548

**Contract Type**

Permanent

**Working Type**

On site (> 80% of working time)

**Available For Secondment**

No

**Closing Date**

12-Jul-2023

**About us**:
Set within UCL’s Faculty of The Built Environment, The Bartlett School of Environment, Energy and Resources (BSEER) is comprised of four world-class Institutes, providing the expert knowledge collaborative research and teaching of UCL Energy Institute, UCL Institute for Environmental Design and Engineering, UCL Institute for Sustainable Heritage and UCL Institute for Sustainable Resources. The role of the school is to facilitate the Institutes and help them establish themselves and grow, enabling them to focus on and develop their academic direction and strategies.

BSEER serves two principal functions. It provides a framework for administrative support to the four Institutes, combining expertise in, amongst other things, management and delivery of research proposals, multi-disciplinary projects and teaching programmes. The School also provides a collaborative and flexible environment for the four Institutes to share knowledge and resources. Staff have the opportunity to move between disciplines and engage with the School’s shared problem domains of Energy, Environment, Resources and Heritage.

BSEER allows staff to participate more easily in multidisciplinary research to solve real-world problems, both at The Bartlett and in the wider UCL community.

**About the role**:
The post holder will be responsible for supporting the school’s day-to-day operations in our two buildings: Central House and 10 Montague Street. BSEER has adopted an agile approach and hybrid work culture. This has allowed the development of a new communal working area/social space and an innovative approach to agile desk booking. The post holder will undertake a wide range of tasks and will be expected to work independently supporting and advising staff and students on a variety of administrative matters. The post holder will be expected to liaise with UCL Estates to coordinate any maintenance issues and requests, cleaning and waste requirements, centrally bookable rooms, and security services.

The post holder will play a key role in supporting the office management of our new agile workspace. Overseeing the BSEER Common workspace and leading on Health and safety.

They will provide a first port of call to staff using the building and facilities and will be required to action day to day requests from staff regarding office maintenance and ordering of supplies.

A job description and person specification can be accessed at the bottom of this page.

This role does not meet the eligibility requirements for a Skilled Worker Visa certificate of sponsorship under UK Visas and Immigration legislation. Therefore, UCL will not be able to sponsor individuals who require right to work in the UK to carry out this role.

**About you**:
This is a busy role, in a fast-paced environment, and the post holder is expected to be adaptable, quickly assimilate information and to establish their own networks across UCL. The role requires interaction with many people within and external to UCL, thus a professional attitude, willingness to help and ability to remain tactful and assertive are required to adequately execute the duties outlined.

**What we offer**:
As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:

- 41 Days holiday (27 days annual leave, 8 bank holiday and 6 closure days)
- Additional 5 days’ annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- Immigration loan
- Relocation scheme for certain posts
- On-site nursery
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme:Staff Support Service
- Discounted medical insurance

**Our commitment to Equality, Diversity and Inclusion**:

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