Examinations Officer

2 weeks ago


Cardiff, United Kingdom Kings Monkton School Full time

**Kings Monkton School**

**Examinations Officer Job Description**

**Job Title**:Examinations Officer

**Role**:To work as part of the Administration Team to oversee all aspects of examinations management within Kings Monkton School and raise standards.

**Focus**: Leadership and management of examinations support Learning and Teaching, Pupil Progress Tracking and Continuing Professional Development

**Line Manager**:Vice Principal

**Work in partnership**

**with**:Principal,Vice Principal, Assistant Headteacher Wellbeing, Assistant Headteacher Learning and Teaching

**Salary**: AQ1 £15.93 per hour **£27,837.68**

**Contract**: 40 weeks, plus 1 admin week 37.5 hours a week 08.00-16.00

**Holidays**: 5.6 weeks a year inc. bank holidays

**Introduction**

Under the reasonable direction of the Principal, carry out the professional duties of a school Examinations Officer.

Maintain the high standards of support for pupil attainment and achievement within the school and monitor and support pupil and support staff progress.

Line manage invigilators and ensure the smooth running of all examinations series across Kings Monkton School.

**Purpose of the role**

To be responsible for managing the effective and efficient management and administration of external examinations in accordance with the Joint Council for Qualifications (JCQ) regulations (on behalf of the JCQ member awarding bodies ) and/or awarding body rules for exams administration in a consistent and secure fashion, thereby helping to maintain the integrity and security of the assessment process

To provide support, advice and guidance to the head of centre/senior leadership team in ensuring that the centre is compliant with the JCQ regulations and awarding body requirements in order to ensure the security and integrity of the examinations/assessments at all times

To complete the Exams Officer Professional Standards on annual basis by ensuring a thorough knowledge and understanding of JCQ and awarding body regulations and processes, developing/acquiring the key skills needed to perform the role effectively, and signing, and agreeing to comply with, the Exams Officer Professional Standards Values and Attributes statement.

To act on behalf of, and be the main point of contact for, the centre in matters relating to the general administration of awarding body examinations and assessments

To closely liaise with key stakeholders (external and internal), including Highlight, to ensure exams administration processes are strictly followed

To understand JCQ and awarding body key dates and deadlines and have in place robust procedures to ensure these are met

To ensure examinations are conducted in accordance with the regulations

Through taking an ethical approach and working proactively to avoid malpractice among students and staff, supports the head of centre in taking all reasonable steps to prevent the occurrence of any malpractice/maladministration before, during the course of and after examinations have taken place.

**Main duties and responsibilities**

**Before examinations**

**Planning**

Maintain and develop systems to manage and coordinate all aspects of the exams administration process

Research and understand qualifications and how they are assessed

Identify and access relevant support available from external stakeholders (Awarding bodies/JCQ/Network group/National Association of Examinations Officers/The Exams Office, etc.)

Comply with JCQ and awarding body regulations, guidance and instructions and keep abreast of developments/changes/updates

Effectively use JCQ and awarding body online tools where required (e.g. the Centre Admin Portal (CAP), secure extranet sites)

Ensure familiarity with the centre’s Management Information System (MIS)

Oversee (as the main administrator) and manage appropriate access rights for relevant internal stakeholders using JCQ and awarding body online tools

Manage own time effectively to ensure key tasks are undertaken and external key dates and deadlines are met (Achieved by creating and working to an annual exams plan)

Communicate clear internal deadlines and processes for gathering/sharing exam-related information from/with relevant internal stakeholders

Annually confirm the information required by the National Centre Number Register (as administered by OCR on behalf of the JCQ) and informs of any changes to centre status

Manage arrangements to receive, check and store confidential question papers and examination material safely and securely at all times and for as long as required in accordance with the regulations

Support the head of centre in managing potential conflicts of interest by informing the awarding bodies to timescale for each examination series and recording the measures taken to mitigate any potential risk to the integrity of the qualifications affected

Contribute to the creation/review/update of exam-related policies/procedures as required by the regulations and accurately reflect



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