Fee Ledger Supervisor

4 weeks ago

Manchester, United Kingdom Manchester Grammar School Full time

**FEE LEDGER SUPERVISOR (part-time) at The**
**Manchester Grammar School
**Information Pack

Closing date: 9am Friday 24 March 2023

**Finance team - Fee Ledger Supervisor (part-time)**

The Manchester Grammar School requires an experienced Fee Ledger Supervisor to take

responsibility for the efficient day-to-day running and supervision of our Fees Office, which

includes one other member of staff, the Fee Ledger Administrator.

ledger, credit control, administration of finance related aspects of the school’s Bursary Scheme

and any associated tasks that may be required. The post holder will be expected to maintain

strong financial control of the fee ledger.

There are around 1650 pupils in the school, of which over 200 are in receipt of means-tested

fee assistance under the School’s well established Bursary Scheme. An important part of this

role will be the assessment of income declarations from new fee assistance applicants, the

annual reassessment of income declarations for current pupils.

Effective and professional communication with the parent body is a vital element of the role.

credit control roles. Experience of an independent school setting would be helpful but is not

expected - training and support will be provided to enable a smooth transition into the sector

as required, including all aspects of work relating to our Bursary Scheme.

**The Finance Department
Within our Finance Department we aim to maintain a supportive, collaborative and positive

working environment.

The Bursar has overall responsibility for all non-teaching staff within school including the

Finance Department. The Finance Manager, supported by the Deputy Finance Manager, has

responsibility for the efficient day-to-day running and control of the Department. The Deputy

Finance Manager is the line-manager for the Fee Ledger Supervisor, who in turn will be line

manager for the Fee Ledger Administrator.

There are three further staff members within the Department covering purchase ledger, payroll

and various account postings, reconciliation and reporting responsibilities.

**Terms and conditions
The position is part-time, full year (ie not term-time only). The role requires around 28 hours

per week plus unpaid lunchbreaks - some flexibility around hours can be considered which will

be discussed at interview. Overtime will be required during busy times of year, with time taken

off in lieu at quieter times. There will need to be flexibility towards hours in this position to

deal with the demands of the role.

The initial salary for the post will be in the region of £33k pro rata’d on the basis of the part
- time hours ultimately agreed. The post holder will be eligible for membership of the school’s

defined contribution pension scheme for the non-teaching staff (employer contribution rate

14% and employee contribution rate 6% minimum).

The annual holiday entitlement will be pro rata, based on full-time non-teaching staff

entitlement of 20 personal days increasing to 25 days after 5 years’ service in addition to days

on which the school is closed (all Bank Holidays and a number of days at Christmas and

Easter)._ _Personal days must be taken to fit in with work requirements which are not always

linked to school term times with certain Summer weeks being a busy time for this role.

There will be a probationary period of 6 months, after which the notice period will be 3 months._ _

**Key responsibilities
Responsibility for the operation of all fee ledger processes and of the financial aspects of the

Bursary Scheme, involving line management of the Fee Ledger Administrator on a day-to-day

basis, in achieving the following:

- Termly fee bill runs
- Processing and allocation of fee payments by bank transfer and cheques from parents
- Administration of fee payments by direct debit (DD) including setting up new DD

instructions, reconciling and submitting DD collections and following up any
unpaid DD instalments or cancelled DD instructions
- Setting up new pupil and billing accounts and amendments to existing accounts as

necessary
- Processing of leavers and any related refunds
- Termly reconciliation of gross fees and fee adjustments
- Liaison with Admissions Department to ensure timely and accurate fee billing
- Monthly reconciliation of pupil numbers
- Operation of credit control procedures including issue of statements, routine

correspondence and personally tailored communication where necessary by

payment plans with parents in appropriate circumstances
- Maintaining records of credit control communication, proposed follow up and action

dates
- Communicating with parents and dealing with their queries on a wide variety of

procedures and fee payments
- Keeping up-to-date with HMRC and DWP changes which may affect the bursary

process

and of annual assessments of fee assistance for current pupils. Fee assistance is income
based and assessment involves verification of parental income
- Processing

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