Central Referrals Co-ordinator/administrator

2 months ago


Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

Process all patient referrals into Community & Special Care Dentistry (CSCD), ensuring they meet acceptance criteria and are managed in a timely and efficient manner.

Provide support, advice and information for clinical staff and management in order to maintain quality services; providing data to support service delivery and clinical need.

Work collaboratively across all specialties within Charles Clifford Dental Services to ensure seamless inter departmental referrals.

Provide administration and secretarial support to the city-wide service, including the preparation of letters, documents, reports and the directorate newsletter.

Receive, assess and process referrals against acceptance criteria.

Ensure all referrals are managed and monitored in accordance with service timescales and policies.

Support referred patients through the process establishing any special requirements, e.g. transport, interpreter services.

Prepare and maintain patient’s records and databases to support clinical assessment/appointments and tracking the patient journey.

Communicate with clinical leads with regard to referral trends, waiting lists and help facilitate efficient clinic utilisation.

Provide reports, data and information to support the programming and management of the service.

Provide secretarial support to the city-wide service, including the preparation of letters, documents, reports.

Initiate, prepare and process dental invoices.

Liaise with cashiers and sales ledger for patients who have outstanding debt.

Maintain accurate records in relation to invoicing and debt collection.

Update staff records on ESR.

Administrative duties involved in the processing and receipt of requisitions, liaising with procurement and clinical teams.

Complete and submit staff overtime and extra duty payment forms to the relevant human resources department.

Reconcile staff details between databases by cross-referencing with other data sources and Human Resources.

Support and facilitate meetings, including preparation of agendas, arranging venues and taking and typing minutes.

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Community & Special Care Dentistry are the main provider of special care dentistry in Sheffield. The service provides dental care in community settings for children and adults who have difficulty accessing dental treatment in general dental practice or who require special care dentistry on a referral basis.

The department work closely with the Charles Clifford Dental Hospital across the primary secondary interface in the provision of consultant led services on referral, including in-reach specialist care within the hospital. We also support undergraduate dental students, clinicians, senior clinicians and specialists in the delivery of dental care.

Please view the attached Job Description and Person Specification documents for full details regarding this post.



  • Sheffield, United Kingdom DoubleTree by Hilton Sheffield Park Hotel Full time

    WELCOME TO A WORLD OF OPPORTUNITIES at **DoubleTree by Hilton Sheffield Park Hotel - **No two days are the same, but our spirit and passion for hospitality always brings all our teams together to create a culture of inclusiveness, positivity and drive to achieve our common goal. “To share the light and warmth of hospitality”. A job, a career or a...


  • Sheffield, United Kingdom Sue Ross Recruitment Full time

    Sue Ross Recruitment are delighted to be working with a business based in south Sheffield who are recruiting for a full time Support Service Co-Ordinator/Administrator on a temporary to permanent basis. The business are looking for someone who has excellent customer service and co-ordinationg experience as you will manage the full cycle of the business from...


  • Sheffield, United Kingdom Sue Ross Recruitment Full time

    Sue Ross Recruitment are delighted to be working with a business based in south Sheffield who are recruiting for a full time Support Service Co-Ordinator/Administrator on a temporary to permanent basis. The business are looking for someone who has excellent customer service and co-ordinationg experience as you will manage the full cycle of the business from...

  • Service Co-ordinator

    1 month ago


    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    Along with the other Service Co-ordinators, the post holder will co-ordinate administrative services within Neurology and support and assist the clinical service teams in the delivery of performance metrics. Other duties will be to support the improvement of processes and procedures to ensure that we are delivering the best possible care to patients and a...

  • Payroll Co Ordinator

    1 month ago


    Sheffield, United Kingdom CRA Consulting Full time

    **Payroll Co Ordinator**: - Location- Sheffield- Discipline: - Financial Recruitment and Finance Jobs- Job type: - Permanent- Salary: - ££26000 - £28000 per annum- Contact name: - Caroline Naylor- Job ref: - BBBH15013_1675955368- Published: - about 2 hours ago**Payroll Co ordinator 12 month Contract Sheffield £26,000 to £28,000** My client is a...


  • Sheffield, United Kingdom Green Origins Full time

    Job Title: Operations Co-ordinator Location: Dinnington, Sheffield (office based) Hours: Full Time 8:30am - 5:00pm Reporting to: Senior Operations Manager The role: We are recruiting for an Operations Co-ordinator to join our Operations team. The role holder will be responsible for handling a multitude of daily operational tasks. The width and breadth of...


  • Sheffield, United Kingdom Sue Ross Recruitment Ltd Full time

    Sue Ross Recruitment are delighted to be working with a business based in south Sheffield who are recruiting for a Support Service Co-Ordinator/Administrator on a temporary to permanent basis to work full time, Mondays and Fridays The business is looking for someone who has excellent customer service and co-ordinating experience as you will manage the...

  • EAL Co-ordinator

    3 weeks ago


    Sheffield, Sheffield, United Kingdom Ecclesfield School Full time

    Post: EAL Co-ordinatorLocation: Ecclesfield SchoolSalary: NJC Grade 5, Point 15: £27,803 to 20: £30,296 gross per annum pro rata Actual Annual Salary: £23,914.32 to £26, under 5 years of service)Contract: Permanent, 37 hours per week, 39 working weeksStart date: As soon as possible Minerva Learning Trust is an expanding Sheffield based multi-academy...

  • EAL Co-ordinator

    1 day ago


    Sheffield, Sheffield, United Kingdom Ecclesfield School Full time

    Post: EAL Co-ordinatorLocation: Ecclesfield SchoolSalary: NJC Grade 5, Point 15: £27,803 to 20: £30,296 gross per annum pro rata Actual Annual Salary: £23,914.32 to £26, under 5 years of service)Contract: Permanent, 37 hours per week, 39 working weeksStart date: As soon as possible Minerva Learning Trust is an expanding Sheffield based multi-academy...

  • Event Co-ordinator

    2 weeks ago


    Sheffield, United Kingdom Event Management Direct Full time

    **Event Management Direct (EMD) - Event Co-Ordinator** Are you keen to take the next step in your career in events? Are you enthusiastic, approachable, and eager to learn? Do you want to be part of a dynamic team who are responsible for the delivery of high-end conferences all over the UK? If this sounds like you, read on EMD provide all the logistics...

  • EAL Co-ordinator

    3 weeks ago


    Sheffield, United Kingdom Ecclesfield School Full time

    Post: EAL Co-ordinatorLocation: Ecclesfield SchoolSalary: NJC Grade 5, Point 15: £27,803 to 20: £30,296 gross per annum pro rata Actual Annual Salary: £23,914.32 to £26,058.64 (under 5 years of service)Contract: Permanent, 37 hours per week, 39 working weeksStart date: As soon as possible Minerva Learning Trust is an expanding Sheffield based...


  • Sheffield, United Kingdom Sheffield Children's NHS Foundation Trust Full time

    An exciting opportunity has arisen to join the Outpatient administration team **at Sheffield Children's NHS Foundation Trust as a Booking Co-ordinators.** **The post holders will be compassionate, accountable individuals who treat all colleagues, patients and service users with respect and seeks to deliver excellence in their role. They will share the Trust...


  • Sheffield, United Kingdom HAYS Full time

    PERMANENT SERVICE CO-ORDINATOR JOB IN SHEFFIELD PAYING UP TO 28K Your new company Successful, established and growing business looking for an experienced co-ordinator.Your new role.Fast-paced, friendly team, great atmosphere, we are looking for a candidate who is looking for a long term, permanent full time job with a great company that has a lot to...

  • Service Co-ordinator

    21 hours ago


    Sheffield, United Kingdom HAYS Full time

    PERMANENT SERVICE CO-ORDINATOR JOB IN SHEFFIELD PAYING UP TO 28K Your new company Successful, established and growing business looking for an experienced co-ordinator.Your new role.Fast-paced, friendly team, great atmosphere, we are looking for a candidate who is looking for a long term, permanent full time job with a great company that has a lot to...


  • Sheffield, United Kingdom Sue Ross Recruitment Ltd Full time

    Sue Ross Recruitment are delighted to be working with a business based in south Sheffield who are recruiting for a Support Service Co-Ordinator/Administrator on a temporary to permanent basis to work full time, Mondays and FridaysThe business is looking for someone who has excellent customer service and co-ordinating experience as you will manage the full...


  • Sheffield, United Kingdom Sue Ross Recruitment Ltd Full time

    Sue Ross Recruitment are delighted to be working with a business based in south Sheffield who are recruiting for a Support Service Co-Ordinator/Administrator on a temporary to permanent basis to work full time, Mondays and FridaysThe business is looking for someone who has excellent customer service and co-ordinating experience as you will manage the full...


  • Sheffield, United Kingdom Sue Ross Recruitment Ltd Full time

    Sue Ross Recruitment are delighted to be working with a business based in south Sheffield who are recruiting for a Support Service Co-Ordinator/Administrator on a temporary to permanent basis to work full time, Mondays and FridaysThe business is looking for someone who has excellent customer service and co-ordinating experience as you will manage the full...


  • Sheffield, United Kingdom Carter Thomas Solicitors Full time

    Immigration Co-ordinator Duties will include: - providing legal support as required on client cases; - organisation and tracking of client cases and files and maintaining information on relevant expiry dates (visa deadlines, sponsor licence renewals, etc.); - proof reading and checking documents for accuracy; - undertaking technical and practical legal...

  • Mdt Co-ordinator

    4 weeks ago


    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    This is an exciting opportunity to work within the Obstetrics, Gynaecology and Neonatology (OGN) Team. We are looking for an enthusiastic individual to join our administrative team to actively support the Directorate in the efficient and effective management of MDTs. Effective computer skills are essential and experience of using a hospital computer system...


  • Sheffield, United Kingdom Westfield Health Full time

    **Job title** - Sales Support Co-ordinator**Location** - Sheffield / Hybrid**Opportunity** - Full Time, PermanentThe Sales Support Co-ordinator will work within the wider Sales Team providing our Sales Team and Corporate clients the highest level of proactive and dedicated support. Westfield Health are dedicated to making a healthy difference to the quality...