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Team Administrator
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Job Title: Team Administrator Contract: Perm Salary: £21,000 pa Hours: 9:30am - 5:30pm, 35 hours per week, with flexibility to meet the demands of the job. Location: Manchester City Centre (office based)
**Purpose of the role**:
To provide proactive and professional support within your allocated group. Services to be delivered to the business in a manner which is consistent with the increasingly competitive environment in which the Firm operates. This role is intended to embrace a team-working approach, collaborating with lawyers and other members of business operations to fulfil the needs of the business. A Team Administrator will, collectively, work with every member of the team to ensure that overall needs are met. Support may be required to be provided to staff from more than one business unit and numbers and content of the group may change from time to time to reflect the current structure of the Firm.
**Key Responsibilities: include but are not limited to the following**:
- Assisting other members of the Practice Group with overflow work.
- Taking and relaying messages (ensuring that lawyers and clients receive those messages promptly, particularly if they are out of the office)
- Updating lawyers' client contact databases.
- Preparing and submitting lawyers' expenses, including chasing lawyers for receipts and mileage information following meetings and business trips and following up on authorisations.
- Taking the initiative for liaison with IT support, facilities and other internal teams to ensure the office is kept safe and in good repair at all times
- Any copying, faxing, printing or scanning required by lawyers, including preparation of large files, bibles or bundles of documents (hard copy and electronic), including pagination and indexing.
- Producing contact sheets or parties lists for each file, keeping these up to date and updating the relevant lawyer's Outlook address book.
- Completing any necessary forms for Cashiers in relation to currency requests, cheque requests, transfer requests and receipts, ensuring that the necessary procedures are followed.
- Arranging for any disbursements to be added to the billing system, ensuring that the necessary procedures are followed.
**Person Specification**:
- Administration experience in a busy environment is desirable
- Previous work in a law firm advantageous
- Good level of numeracy
- Good English language and grammar skills
- Excellent interpersonal skills
- Maintains confidentiality at all times
- Excellent project and time management skills
- Exhibits approach and behaviours consistent with firm values of 'approachable', 'bold' and 'connected'
- Willingness and enthusiasm to work with and support the group
Job Title: Team Administrator Contract: Perm Salary: £21,000 pa Hours: 9:30am - 5:30pm, 35 hours per week, with flexibility to meet the demands of the job. Location: Manchester City Centre (office based)
