Gp Administrator
16 hours ago
GP Practice vacancy
**THE LINKS MEDICAL PRACTICE**
**Job Title**:Administrator
An excellent opportunity has arisen for a highly motivated individual to join our friendly reception team. We are a busy doctor's surgery based in Mottingham. We are looking to recruit a part-time administrator.
The position is permanent, part-time with a fixed shift pattern. Hours of work range between 7:45am - 6:45pm Monday to Friday
**The Position will be based at our Mottingham site - 198 Court Farm Road, London, SE9 4JS**
Vacancy - 15 hours per week
Monday 8.30 - 5.30pm and Friday 9.00 - 5pm
Additional hours can be discussed during interview.
**Summary**
You will join an existing friendly team and provide excellent patient service. You will recognise the importance of patient services and value every patient and their needs. You will work in a team and be committed to working together with the whole practice to achieve desired outcomes.
The post holder is expected to provide support to the practice team. Accurate administration is important to ensure that the work of the practice is carried out efficiently. Therefore day to day office support will be required from the post holder. The post holder will be first point of contact for patients in person and by telephone. The post holder will be expected to work in reception and meet and greet patients and handle their queries with an awareness of the needs of the patient. It is the role of the receptionist to assist patients in the easiest possible way to see a clinician and be friendly courteous and efficient at all times.
**Main Duties & Responsibilities**
- **Administrative duties**_
To deal with Patient Registrations.
To deal with GP Links.
To deal with summarising and coding.
Actioning daily tasks on EMIS and DOCMAN systems
To provide IT support.
Scanning all hospital and clinic letters.
Scanning relevant registration information.
Match all hospital letters accurately with individual patient notes.
Dealing with internal and external post.
To undertake photo-copying, faxing and other basic office duties as directed by members of the team
To deal with queries for further information from hospitals or other local providers about patients.
To assist in preparing and sending out Practice mailings, recall letters and other practice correspondence.
Ensure aware of non-NHS & relevant charges for private services, and that these are recorded accordingly in the ‘petty cash’ ledger book.
Weekly reconciliation of ‘petty cash’ ledger book. Ensure cheques & receipts are signed over to the Administrative staff.
Ensure that all records are accurately assembled in advance for each consulting session (if necessary). Ensure that the record is available for the Doctor in the instances of urgent consultation.
Retrieve & re-file records daily as required ensuring that strict alphabetical order is adhered to, using the tracer card system at all times.
Ensure records are kept neat & tidy & in good repair with all necessary information recorded correctly on the outer cover.
Deal with any queries/prescriptions left from previous day.
File away notes from morning surgeries ensuring that no notes are left for the incoming shift to file.
Secure building, checking that all windows are closed & locked, blinds closed, necessary plugs are out of sockets, switch off lights, switch on burglar alarm.
To be flexible to cover shifts in the event of staff holidays and sickness. To be willing to cover late evening and Saturday shifts when required to do so.
To undertake any other duties required by the needs of the practice & commensurate with the post.
**Essential**
- Previous admin/receptionist experience
- Basic knowledge of Microsoft packages
- Experience of working in a public facing role
**Desirable**
- Previous healthcare experience
- Experience of working in General practice
- Previous EMIS web and Docman experience
**Job Type**: Part-time
**Salary**: From £9.50 per hour
Schedule:
- Day shift
- Monday to Friday
- No weekends
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