Warehouse Administrative Assistant

3 weeks ago

Edinburgh, United Kingdom Bookspeed Full time

**Warehouse Administrative Assistant**

**Full-time, permanent**

**£21,246.89**

**37.5 hours per week**

**9am - 5pm**

Bookspeed is an imaginative, energetic, and customer-focused place to work. We have two driving aims to ensure our customers’ success, because we can only thrive if they do, and to make Bookspeed a safe, friendly, and inclusive workplace for everyone on the team.

We are a wholesale book distributor, devising ranges of books for retailers from big High St chains, national visitor attractions and garden centres to small owner-run businesses, from quirky gift shops to grand castles and country houses. We’ve been doing this for over 30 years and we’re good at it, because we love doing it

**The Vacancy**
Bookspeed has a vacancy for an energetic and efficient individual to join its warehouse team. The Warehouse Administrative Assistant role will help increase the capacity within the team as we continue to grow. The role is varied and will include both desk-based work and physical warehouse work. As the company grows and our systems improve, it is expected that this role, and you, will develop and more of your time will be spent on administrative tasks. You will also support other departments and encourage collaboration.

**Full training on our systems and processes will be given, but warehouse experience would be an advantage.**

**Responsibilities**:
You will be working in a team that flexes from 24-30 depending on seasonal workflows. Your initial responsibilities will include:

- Supporting the smooth running of the goods-in department by:

- Prepping receipt lines and repairing broken receipt lines.
- Doing stock price checks prior to stock arriving, helping speed up the goods-in process.
- Helping to keep goods flowing out of the warehouse by:

- Uploading export details onto our courier’s portal, which is required when we send Pallets to Eire.
- Keeping our inventory as accurate as possible, including:

- Stock amendments, which include investigating missing stock and reporting it to a line manager.
- Stock returns administration, in which you will process the returns on our system and upload onto the online “Batch” portal.
- Weekly checks on stock variants so you can update our system and move new stock into the correct picking bins.
- Amending our inventory accurately to account for damaged stock each day.

When required, you will work alongside the rest of the warehouse team to ensure that stock is:

- Received, shelved, and recorded quickly and accurately.
- Kept tidy and organised.
- Picked and packed securely to send out to our customers to ensure the best experience when they receive a delivery from us.

To be successful in this role, you must be able to demonstrate:

- Experience as an administrator.
- Good problem-solving skills with a keen eye for detail.
- An ability to work and communicate as part of a team.
- That you are a quick-learner and able to use your own initiative.

To achieve maximum productivity, we may spread the workload throughout a longer day by operating a shift system for at least the last three months of the year. This will not mean longer working hours, but you will be required to start and finish either earlier or later, therefore flexibility is key.

**Terms and Conditions**
Bookspeed is an equal opportunities employer and does not operate or tolerate discrimination of any kind. This is a full-time, permanent position We offer 32 days holiday per year (pro-rata for part time). This role will be based onsite at our Salamander Yards warehouse.

This position is full time, 37.5 hours per week, Monday to Friday. Full-time staff have two paid breaks of 15 minutes each and an unpaid lunch break of 30 minutes. You may be required to work overtime, with notice, which will be paid at time and a half for any hours worked beyond your contracted weekly hours. This could include Saturday working.

Bookspeed is an accredited employer by Living Wage Scotland and pays on the last working day of the month, in arrears.

**Job Types**: Full-time, Permanent

**Salary**: £21,246.89 per year

**Benefits**:

- Bereavement leave
- Canteen
- Casual dress
- Company pension
- Cycle to work scheme
- Employee discount
- Free parking
- On-site parking
- Sick pay

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

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