Administrative Assistant

**Essential Job Functions**
- Managing Customer Logistical Order fulfilment process.
- Creation of Internal and External Customer Pick Lists for Warehouse.
- Consulting daily with warehouse, management team, supply chain and other departments where necessary.
- Arranging internal and external Customers’ shipments with Logistics Service Providers, monitor and manage to ensure internal and external SLA is achieved.
- Management of all Vendor related Operational invoices.
- Create, process, and lock Operational and Transport invoices daily, weekly, and monthly as required.
- Responds to general enquiries from management, employees, and clients inside and outside of the company within a set SLA.
- Maintain focus on job relevant KPIs and ensures that they are met consistently.
- Prepares reports and provides record-keeping, using specialized software when necessary.
- Prepares and manages internal and external correspondence.
- Ensure that all delivery paperwork is filed and stored correctly.
- Provide administrative support to all areas within the office.
- Other duties as assigned.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Talking, hearing, and using hands to operate computer equipment.
- Vision abilities required by this job include close vision and the ability to adjust focus.

**Other Skills and Abilities**
- Computer literate at an above standard level and skilled in the use of all MS Office programs particularly Excel and Word.
- Dependability and ability to follow instructions.
- Demonstrate an elevated level of accuracy and diligence.
- Exceptional timekeeping and time management skills
- Excellent interpersonal, verbal, and written communication
- Analytical and numerical skills
- Excellent planning and organisational skills
- Ability to project, manage and produce an executive standard of quality reports.
- An ability to work in a fast-paced environment.
- Able to work on your own initiative and has exceptional team working skills.
- Negotiation skills
- Tenacity

**Education & Experience**
- Minimum of 5 GCSEs at Grade C and above including English Language and Mathematics
- 2-3 Years experience in providing administrative support.
- Desirable: 1+ years’ experience working in the freight forwarding & logistics industry

Must have an existing right of eligibility to work in the UK

**Experience**: Required
- 2 year(s): Excellent interpersonal, verbal and written communication, planning and strong organizational skills
- 2 year(s): 1/2 years previous experience providing administrative support.
- Minimum of 5 GCSEs at Grade C and above including English Language and Mathematics

**Education**: Required
- High School or better

**Behaviors**: Required
- Enthusiastic: Shows intense and eager enjoyment and interest
- Team player: Works well as a member of a group
- Detail-oriented: Capable of carrying out a given task with all the details needed to get the task done well

**Motivations**: Required
- Goal completion: Inspired to perform well by the completion of tasks
- Ability to make an impact: Inspired to perform well by the ability to contribute to the success of a project or the organisation