Finance and Information Manager

3 weeks ago

Birmingham, United Kingdom Trigon Recruitment Full time

**Job title**: Finance and Information Manager

**Salary**: £40,000

**Reports to**: Chief Executive Officer

**Location**: Alcester Street, Birmingham

**Job Purpose**

To lead the charity’s finance and information function. The post-holder will be responsible for ensuring best practice in charity finance governance and reporting. S/he will be responsible for working with the Chief Executive and others in the senior leadershipteam to ensure that systems are in place to gather the data required to inform day-to-day operations and strategic decision making and for ensuring that the financial consequences of decisions are fully considered.

The post-holder will be responsible for the charity’s IT function, including procurement and systems implementation support covering all the charity’s activities, ie, finance, contracting, HR, customer relationship management, telephony.

The post holder will be a member of the senior leadership team and will manage a Finance Assistant. S/he will be responsible for delegated Company Secretary activities and will contribute to the strategic development.

The post-holder must have experience of working within ESF funded programmes and also finance.

**Person Specification Essential Requirements**

Professional qualification in accountancy (ICAEW, ACCA, CIMA, CIPFA)

Educated to degree level or equivalent

Experience on ESF and other funded projects

Commercial and business acumen and experience of tendering exercises

Company Secretary experience

Understanding of how to get the best out of finance systems

Management accounts experience

Ability to influence team members including those that are not direct reports

Excellent interpersonal skills

Excellent written and verbal communication skills

Confidence when presenting information including to trustees and external stakeholders

Committed to the recovery-based person-centred approach and to working in accordance with the charity’s values

Self-motivated, flexible, and responsive to change

Willing to go the extra mile

Excellent team player

**Main duties and responsibilities**

**Finance Systems and Reporting**

To lead on the collation and processing of all quarterly claims and submissions for our European Social Fund project, directly liaising with project lead, external delivery partners DWP and ESF where necessary.

To integrate the way in which finance, contracting and other management information is brought together, analysed, reported, and used for business decision making.

To review the suite of reports for internal and external reporting, including key performance indicators, and design a 'balanced scorecard’ in collaboration with stakeholders, including with the Board.

To ensure that systems and processes are developed and automated as fully as possible to facilitate timely financial reporting and analysis and effective planning and internal controls.

To work with the Service Delivery Manager to audit systems for collecting data and to bring about improvement where required.

To work with the Service Delivery Manager to establish departmental budget holders. To ensure that budget holders understand their budgets and are fully involved in decisions that impact their income and expenditure.

To maintain cost centres and one set of expense codes for the organisation, thereby simplifying the way expenditure is identified and controlled.

**Financial Risk Management and Governance**

To ensure that financial risk is identified and, in collaboration with the senior leadership team, mitigated.

To monitor trends and identify variances, including pay costs, requiring consideration and rectification.

To oversee finance sign-off of all new business cases and for ensuring that full cost recovery is achieved.

To update and provide monthly cash flow reporting.

To pursue policies to grow reserves.

To manage and regularly review payroll, telephony, IT, CRM and Insurance contracts and recommend re-procurements to the CEO when appropriate.

To be responsible for managing external relationships associated with the discharge of the charity’s finance, insurance, pensions, audit and payroll functions.

To attend meetings of the Board, including sub-committees.

**Strategy**

To advise the CEO and trustees on matters of financial strategy and on the consequences of proposed commercial and other business decisions.

In collaboration with the CEO, to work with the senior leadership team and department heads to identify and pursue appropriate growth strategies across all areas of business and, conversely, to advise on disinvestment strategies where appropriate.

To ensure that the charity’s long-term strategy and business plans are under-pinned by sound financial analysis.

**Management Accounts**

To ensure that the following activities are appropriately undertaken between the Head of Finance and Information and the Finance Assistant:

- To receive, process and prepare payment of purchase invoices and reconcile suppliers’ statements.
- To prepare, process and despatch weekly and monthly sales invoices and statements for statutory contracts and social enterprises.
- To maintain control of all customer accounts undertaking regular credit control checks and raising overdue account procedures.
- To be responsible for the secure banking of all cash and cheques and for the reconciliation of all petty cash accounts.
- To prepare and produce monthly, quarterly and annual management accounts and the annual budget summary.
- To conduct periodic reviews to achieve cost savings and effective use of resources, including dealing with suppliers’ contracts.
- To process year end journals and other year-end tasks.
- To retain accounting records as required by the regulatory bodies, eg, VAT and PAYE records.

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