Reception & Facilities Coordinator (Part Time)

3 weeks ago

East Kilbride, United Kingdom Unternehmensgruppe Theo Müller Full time

At Müller, it’s not just our products that move fast. We’re the market leader because we give our customers more than great taste - we give them moments of pleasure every day. This ability to exceed our customers’ expectations makes for fast-paced careers in a dynamic environment.

We are currently recruiting for a
**Reception & Facilities Coordinator to **coordinate all reception and facility activities within the Nerston, East Kilbride site. Continually striving to make it a well-run site and inviting to all those that attend.

**Please Note this is a Part Time Role, covering Monday to Wednesday, 9:00am to 5:00pm, and will be based at the East Kilbride site for those days. There may be some requirement to work different days on occasion if needed by the business (e.g. senior/customer site visits etc) but appropriate notice of this will be given**

**In this role the key responsibilities will include**:

- Ensure reception and the office in general is kept in a professional and presentable condition
- Greet and assist all visitors, colleagues and contractors with a positive and welcoming approach and ensure all appropriate procedures are followed
- Promptly answer and field incoming calls efficiently and courteously
- Manage incoming and outgoing post and deliveries, and keep logs of all items posted out on a daily basis
- Monitor, order and store all office & cleaning supplies. Maintain appropriate stock levels at all times
- Manage the creation of employee swipe card requests through to completion within agreed timelines
- Support on administrative / reporting tasks _for Customer Operations_ as and when required
- Monitor Meeting rooms and kitchens areas to ensure they are clean and suitably stocked
- Coordinate office car parking and _ensure_ office décor, plants, furniture and equipment _are maintained to an appropriate standard_
- Complete the PO receipting of site related invoices
- Keep all communal communication boards updated with relevant information
- Support with taxi bookings and company pool cars
- Organise site meetings, attend certain meetings and capture actions and track
- Assist with meeting room bookings & _arranging _lunches_/refreshments_
- Support with travel requests as and when required
- Coordinate general Site/Office Facilities
- contractors such as gardener, window cleaner, tradesman, scheduled testing of boilers, electrics, waste etc. _ensuring requirements are diarised, appropriate permits are issued, PO's are raised etc_
- Coordinate, Health & Safety, _ensuring sufficient Fire wardens & that fire alarm tests are conducted as required_
- _Support site _Sustainability activities
- Responsible for site inductions for new starters as and when required
- Identify and suggest any cost saving initiatives
- _Responsible for _opening and closing of offices

**Key skills & experience**
- Excellent verbal and written communication skills
- Stakeholder management
- Strong interpersonal skills
- Strong contractual back ground
- Ability to create new processes & procedures
- Ability to problem solve with continuous improvement
- A Good level of experience of managing costs / budgets
- Good analytical skills
- Presentation skills
- Meeting management and facilitation
- Intermediate skills in Microsoft packages
- Coordination of contractors - Desirable

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