Wedding, Meeting and Events Coordinator

6 months ago


Kingston upon Thames, United Kingdom Warren House Hotel Full time

The main purpose of this role is to effectively handle and convert wedding and social enquiries from initial stages through to final details, followed by the accurate communication of client requirements to the Operational team. To ensure that positive guest satisfaction is applied and support the achievement of Holiday Inn Kingston South budget and targets. To proactively sell the hotel facilities to ensure the budgeted figures are achieved and fully exceeded.

**Main Duties**:

- Provide effective co-ordination of all Meetings, Weddings and Special Events and assisting when necessary, aiming to surprise and delight clients if and when possible.
- Convert all enquires coming through to the Hotel and be aware of the Enquiry Conversion set by the Sales team.
- Conduct show rounds for Meeting, Weddings and Special Events, ensuring that correct information is given to the appropriate enquiry.
- Forge great relationships and deliver effective communication between the Food and Beverage, and Sales Departments ensuring successful delivery of all events.
- Produce accurate function sheets for each event with clear billing instructions and communication of these to the Food and Beverage Department.
- Maximise revenue through regular communication within your department.
- Ensure all booking information is recorded accurately and handed over to the operational team.
- Promote a helpful and professional image to the customer, giving full co-operation to any customer requiring attention.
- Anticipate customer needs whenever possible to enhance the quality of service offered by the property, to ensure customer loyalty is maintained.
- Maintain visibility to the customer and perform a role within the meet and greet.
- Actively promote the company in a professional manner at all times including the attendance at client events, networking and familiarization visits as required.
- Responding to all enquiries in a timely, confident & professional manner, displaying a clear & comprehensive knowledge of the hotel, its facilities and details of other hotels in the Group, taking every opportunity to up sell & refer business at all times.
- Making clients aware of the full terms of business, including the cancellation policy and the need to confirm bookings prior to arrival.
- Obtaining and preparing promotional material for offers and packages.
- To ensure that all meeting broker enquiries are answered within 4 hours.
- To be present on the day of event to ensure smooth running of the event
- To prepare P&L’s for all events and present them to Sales Manager
- Maintain events, wedding and meetings tracker on a weekly basis and record all the denials and convergence.

**Required Education, Skills and Qualifications**
- Self-motivated, with a passion for the industry and sales & achievement of targets
- A real people person and a good team player but with the ability to show initiative and work on your own
- Well presented, as will be meeting clients face to face
- A good clear telephone voice with excellent spoken & written English and good administration skills with an eye for detail
- Excellent communication & interpersonal skills with a professional manner
- Flexible, as working hours include Saturday rotation and may include occasion showcase evenings

**Salary**: £26,000.00-£32,000.00 per year

**Benefits**:

- Flexitime

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Commission pay
- Performance bonus

Work Location: In person


  • Wedding Coordinator

    7 months ago


    Newcastle upon Tyne, United Kingdom Shortflatt Tower Full time

    Shortflatt Tower is an exclusive Wedding Venue in one of Northumberland's most beautiful country manor houses. Set in a private estate with enchanting walled gardens and ancient woodland, we offer unbridled elegance in an area of natural beauty. We are looking for an experienced Wedding Sales and Events Coordinator who will work to ensure the smooth running...


  • Newcastle upon Tyne, United Kingdom Shotton Grange Exclusive Elegant Weddings Full time

    MCN Hospitality has a fantastic opportunity for a person with a real passion for weddings to join our team as Weddings and Events Co-ordinator. We now operate three wedding and events venues. Shotton Grange is a luxury wedding venue in the north east, comprising of a Georgian manor house set in six acres of exquisite grounds. This was added to our original...

  • Wedding Administrator

    6 months ago


    Richmond upon Thames, United Kingdom Absolutely Recruitment Full time

    **Wedding Administrator** **Based Richmond upon Thames area** **Salary: Starting from £27,000 per annum** **Type: Full-time, permanent role** **Availability: Weekend working essential due to the nature of the role** **About the Company**: Our client is a renowned venue nestled within a picturesque setting. With elegant wedding suites housed in a...


  • Newcastle upon Tyne, United Kingdom The Biscuit Factory Full time

    **THE BISCUIT FACTORY** **Job Vacancy - Events & Wedding Sales Coordinator** **HOURS**:40hrs per week including evening and weekends **HOLIDAYS**: 28 days per year (inc bank hols) **WAGE**: From 24k salary **PENSION**:Company pension scheme **REPORTING TO**: Events Manager The Biscuit Factory is the UK's largest art, craft and design gallery, with an...


  • Kingston upon Thames, Greater London, United Kingdom Salsa Catering & Special Events Inc Full time

    About the Role:Salsa Catering & Special Events Inc. is seeking a highly skilled Technical Events Coordinator to join our team. This role involves providing technical support and solutions at live events worldwide.Key Responsibilities:Communicate with clients regarding technical requirementsSet up and test software and equipment for onsite jobsProvide...


  • Newcastle upon Tyne, United Kingdom Gainford Hotels. Full time

    Meetings & Events Coordinator The Meetings & Events Coordinator, has responsibility and accountability of the hire of the hotel meetings and events hire. Taking bookings, developing key relationships and ensuring meetings and events are managed effectively. You must be totally customer focused by consistently delivering excellent customer service with an...


  • Kingston upon Thames, Greater London, United Kingdom Kingston Grammar School Full time

    Job Title: School Events CoordinatorAbout Kingston Grammar SchoolKingston Grammar School is a leading independent school in the UK, dedicated to providing an exceptional education for its students. We are committed to creating a welcoming and inclusive environment where our students can thrive.Salary: £35,000 - £40,000 per annum (pro rata for 35...

  • Event Coordinator

    2 days ago


    Kingston upon Thames, United Kingdom Network - Career Consultants Full time

    New opportunity for an ambitious Event Coordinator. Our client is a leader in the provision of support services to companies and individuals staging spectacular events, whether black tie gala dinners, conferences, or birthday parties. This is a business with unrivalled experience and expertise in every technical aspect of staging, and managing the technical...

  • Dj / Event Staff

    7 months ago


    Newcastle upon Tyne, United Kingdom AG Events Full time

    AG Events is an award-winning events company based in Newcastle Upon Tyne, with an energetic team of outgoing, creative and fun individuals. We are currently looking for a new dedicated member of our events team! Our warehouse is based in Cramlington, but we work all over Newcastle / the North East This part time role is perfect for those who want...


  • Kingston upon Thames, Greater London, United Kingdom Salsa Catering & Special Events Inc Full time

    About the RoleWe are looking for a skilled Technical Solutions Specialist to join our team at Salsa Catering & Special Events Inc. This role involves working with cutting-edge technologies to deliver technical solutions at live events, collaborating with our Onsite Tech Team to ensure seamless execution and exceptional client experiences.Key Skills:Excellent...


  • Staines-upon-Thames, United Kingdom Oxygen People Full time

    **Prestigious waterside 5* Venue - amazing opportunity to launch your career in Events Management with a luxury brand.** We are a beautiful private reserve housing a high-end, luxury Lodge. An oasis of calm within easy reach of London, this venue provides the perfect setting for events. The venue hosts corporate away days, conferences, luxury dinners,...


  • Kingston upon Thames, Greater London, United Kingdom Kingston Grammar School Full time

    Company Overview">Kingston Grammar School is a prestigious institution seeking an experienced Events Manager to coordinate and elevate various key school events. The successful candidate will work closely with senior staff, the Marketing Team, the Parent Staff Association, and the Facilities team to ensure every event reflects the school's values and high...

  • Event Staff

    7 months ago


    Kingston upon Hull, United Kingdom CA Events & Support LTD Full time

    Job Overview: We are currently seeking dedicated Event Staff to join our team for various events in the hospitality industry. As Event Staff, you will play a crucial role in ensuring the smooth running of events and providing excellent guest services. Responsibilities: - Setting up event spaces according to specifications - Welcoming and assisting guests...

  • Event Team Member

    6 months ago


    Newcastle upon Tyne, United Kingdom AG Events Full time

    Perfect part time or student job! Driving license and own transport required. Friday and/or Saturday evening shifts. (until Midnight latest) AG Events is an award-winning events company based in Newcastle Upon Tyne, with an energetic team of outgoing, creative and fun individuals. This part time role is perfect for those who want responsibility,...

  • Events Coordinator

    6 months ago


    Kingston upon Hull, United Kingdom Pepperells Ltd Full time

    Pepperells is a modern, ambitious and dynamic Law Firm with offices in Hull, Scunthorpe, Grimsby, Newcastle, York, Barton, London, Beverley, Willerby and Lincoln. We specialise in many areas of law such as conveyancing, family, criminal, civil litigation, private client, commercial property and corporate law. Pepperells offer a comprehensive benefits...

  • Events Coordinator

    7 months ago


    Kingston upon Hull, United Kingdom Pepperells Ltd Full time

    Pepperells is a modern, ambitious and dynamic Law Firm with offices in Hull, Scunthorpe, Grimsby, Newcastle, York, Barton, London, Beverley, Willerby and Lincoln. We specialise in many areas of law such as conveyancing, family, criminal, civil litigation, private client, commercial property and corporate law. Pepperells offer a comprehensive benefits...

  • Events Coordinator

    7 months ago


    Kingston upon Hull, United Kingdom Edwards & Pearce Full time

    We are working with a client on an exclusive basis who is looking to recruit a temporary to permanent events coordinator. This is an excellent opportunity for a strong administration assistant who loves organising. This is a varied role where you will never get bored and be short of new challenges. THE ROLE: The roles duties include: - Assisting the...


  • Newcastle upon Tyne, United Kingdom The County Hotel Full time

    MEETINGS & EVENTS SUPERVISOR This role oversees private functions ranging from dinners to weddings and you will have responsibility for room set up as well as ensuring that your team are fully briefed and organised prior to a function. You must be immaculately presented with excellent communication and supervisory skills, as the role will be working front of...


  • Kingston upon Hull, United Kingdom Doubletree by Hilton Hull Full time

    This stunning four-star hotel is centrally located within Hull, on Ferensway, minutes from the train station and St Stephens Shopping Centre. The hotel is opposite the Hull Truck Theatre and is a short stroll to the bustling downtown and marina area. This contemporary-style hotel offers a stylish stay for corporate guests and also accommodates leisure guests...

  • Events Coordinator

    12 hours ago


    Kingston upon Hull, United Kingdom Hull University Union Full time

    **Events Coordinator** **Full Time 37 hrs** **Grade C1-C6 £19,239.80 - £21,265.04** Hull University Students Union is a unique environment - we are a charity with a great team made up of established staff, student staff, elected Presidents and volunteers to provide our members (the students of the University of Hull) with opportunities to create change,...