Administrator

4 weeks ago


Basildon, United Kingdom Reed Business Support Full time

**The Role - Administrator Part-time**

I am currently recruiting for an Administrator on part-time basis for a practice based in Basildon. The company have successfully been trading for over 30 years and are seeking an experienced administrator to join their expanding team of 25 staff, many ofwhom have been with the company for over 10 years, some over 30 years.

**Job Duties**:

- Using various document portals, uploading and downloading documents/drawings/schedules to each system as required.
- Adding and taking information from NHBC portal.
- Answering the telephone and transferring as appropriate.
- Taking messages and passing on, logging time and date, and telephone numbers where applicable.
- Using IP Office console for telephone numbers, calls etc.
- Typing letters and documents using word and excel wherever applicable.
- Setting up new jobs with files and job numbers.
- Archiving, treasury tagging files, logging onto Job Book location of files.
- Logging returned archiving for destruction after the 12-year date.
- Inputting timesheet and expenses information onto V1 Project accounting, including adding new projects and clients where applicable.
- Using the office Diary, putting in and adjusting entries where applicable.
- Logging holiday entries into office diary and Outlook diary if Office Manager on leave.
- Meeting and greeting visitors, ensuring they have signed in.
- Incoming Post, taking in, date stamping and passing on to relevant person.
- Outgoing post, enveloping, labelling, weighing, and stamping post before the end of the office day.
- Numbering calcs in preparation for distribution and/or scanning.
- Scanning and filing documents where necessary.
- Tidying filing bays and general areas where appropriate.
- Checking stationery supplies and ordering more stock.
- Oversee parking outside office, to ensure visitors do not park over other unit’s spaces.

**The Package**:

- Salary £15,000
- Monday, Wednesday and Fridays 8:30am - 5:00pm (1-hour unpaid lunch break)
- (25 days full time) 15 days for part time, plus Bank Holidays. Our office closes over the Xmas holiday, so 2 days will be needed.
- Parking - limited spaces, but the company will try and accommodate a space
- Life Insurance for death in service with Aviva of 2 years' salary All employees are eligible for benefits under this policy on the day on which they complete 3 months service with the Company.
- Yearly salary reviews

If you would like to discuss the position further then please give Sophie Barnes a call on.


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