Executive Assistant

3 days ago

Banbury, United Kingdom Mahindra Racing Full time

**Role Overview**:
We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to our CEO at Mahindra Racing. This role requires exceptional organisational abilities, strong communication skills, and a deep understanding of sustainability practices within the motorsport industry.

**Main Responsibilities**:

- Calendar and Schedule Management: Efficiently manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. Prioritise and coordinate commitments to ensure optimal time management.
- Meeting Coordination: Arrange and coordinate meetings both internally and externally. Prepare meeting agendas, take minutes, and distribute relevant materials. Ensure seamless logistics and follow-up actions.
- Travel Arrangements: Plan and organise domestic and international travel itineraries for the CEO, including flights, accommodations, ground transportation, and visa arrangements. Anticipate and address any potential travel-related issues.
- Project Management: Collaborate with cross-functional teams to support the CEO in managing various projects. Track project milestones, deadlines, and deliverables. Provide regular updates and reports on project progress.
- Confidentiality and Discretion: Handle sensitive and confidential information with the utmost professionalism and discretion. Maintain a high level of confidentiality in all interactions and communications.

**Qualifications, skills and experience required**:

- Proven Experience: Minimum of 3 years of experience as an Executive Assistant supporting C-level executives, preferably in the motorsport industry. Demonstrated ability to handle a wide range of administrative and executive support tasks.
- Exceptional Communication: Excellent written and verbal communication in English, French would be advantage; with the ability to effectively interact with individuals at all levels. Strong proofreading and editing abilities.
- Organisational Skills: Outstanding organisational and time management skills, with the ability to prioritise tasks and meet deadlines in a fast-paced environment. Attention to detail is crucial.
- Discretion and Professionalism: Demonstrated ability to handle confidential information with integrity and professionalism. Always maintain a high level of discretion and confidentiality.
- Technology Proficiency: Proficient in using productivity tools such as Microsoft Office Suite, calendar management, and virtual meeting platforms. Familiarity with project management tools is a plus.
- Adaptability and Initiative: Ability to adapt to changing priorities and work independently with mínimal supervision. Proactive mindset with a willingness to take initiative and anticipate needs.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- Flexitime
- On-site parking

Ability to Commute:

- Banbury (required)

Ability to Relocate:

- Banbury: Relocate before starting work (required)

Work Location: In person

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