Finance and Data Officer

4 weeks ago

Forres, United Kingdom FACT Full time

**Job Purpose**

Forres Area Community Trust (FACT) is a thriving third sector organisation that aims to make Forres a great place to live, work and play. As the organisation grows, the complexity to manage multiple streams of funding and performance data for our suite of projects and services, has similarly grown. You will be the go to person for administering FACT performance data, and sharing this across the team to help us continue to reach our project / work goals. Overall you will want to develop your business improvement techniques in this post to help create efficiencies, make the best use of technology, and gather and use information well to underpin our drive to success.

**Person Specification**

**Essential**
- Experience of book-keeping, accounting or recording of financial transactions, and of using accounting software (preferably Xero, but transferable skills with other packages also welcome)
- Excellent administration and IT skills
- Accuracy and attention to detail, with a methodical approach
- A love for collecting and working with data
- Excellent communication skills and an approachable manner
- Cooperative attitude
- Ability to work as part of a team and on own initiative

**Desirable**
- HNC/HND in Accounting
- Relevant experience within a finance role
- Credit control skills
- Payroll knowledge
- Conversant with Google Docs and Excel
- Able to analyse financial and non financial information and provide it in easily digestible formats, including report writing
- Familiarity with 3rd sector organisations
- Knowledge of local Forres community and organisations in the area
- Experience of working with and supporting people

**Key Tasks**
- Maintain accurate and efficient systems for financial administration.
- Ensure all transactions for accounts payable and receivable, petty cash and payroll are carried out precisely and in a timely manner.
- Raise and process customer invoices.
- Pursue any missed deposits and payments from customers.
- Ensure that all transactions are properly attributed to funding streams and projects and reconcile to bank accounts accurately.
- Support the preparation of end of the month and end of year financial statements.
- Provide essential support to the Finance Manager and Treasurer, as required.
- Extract financial data to facilitate claims for funding and carry out self critical audits to ensure that financial transactions are properly extracted from the records and claims for funding are accurate.
- Undertake data collection and recording across the organisation to support the analysis of our performance and impact, including the use and development of specified recording systems. This may include client, volunteer, staff, board and stakeholder information.
- To act as one of the building first aiders and fire wardens.
- To ensure the maintenance of safe working practices and environments. Manage risks in relation to your area of work, ensuring FACT’s policies and procedures are followed, and contributing to risk assessments and reviews of health and safety arrangements.
- To be committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and raise any causes for concerns about individuals arising in the course of your work
- To be committed to equal opportunities and to comply with FACT’s diversity and equality policies.
- To be committed to professional self development making full use of training and development opportunities identified through appraisal and six monthly review processes.

Applications to be received by 12 noon on 18th May 2023

**Job Type**: Part-time
Part-time hours: 16 per week

**Salary**: £22,000.00-£23,600.00 per year

Schedule:

- Day shift

Ability to commute/relocate:

- Forres: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Accounting (preferred)

Work Location: In person

Application deadline: 18/05/2023
Reference ID: Finance & Data Officer

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