Buyers Administration Assistant

3 weeks ago

Royal Tunbridge Wells, United Kingdom Hoopers Department Store Full time

**Buyers Administration Assistant**

**Based at Head Office in Hoopers Tunbridge Wells**

**Permanent role, 37.5 hours per week**

This position will provide full clerical and administrative support to the buying team.

**About Hoopers**
- A special place to discover inspiring fashion, accessories and beauty
- Independently owned group of Department Stores, with strong family values at the centre of our business
- Proud of our staff and the important role they play in delivering exceptional customer service
- Important presence in the local community with an extremely loyal and engaged customer base.

**The role**

Including but not limited to:

- Produce purchase orders on PC and communicate with suppliers and stores when
required.
- Managing and processing basic counts and stock orders within individual store and
category budgets.
- Setting up and maintaining supplier account details and contact lists. Liaising with
Accounts and opening new accounts when necessary.
- Liaising with suppliers to maintain the critical path, checking order confirmations and
raising queries.
- Setting up and maintaining delivery schedules, OTB (open to buy) schedules and
excel spreadsheets.
- Producing both weekly and ad hoc reports when necessary.
- Become proficient in the myHoopers system and working with a developing system.
- Maintain a high level of communication with all stores on order/delivery queries.
- Maintaining supplier delivery instructions and returns procedures.
- Booking appointments and travel arrangements for buyers when required.
- Maintain paper and digital filing systems.

**Required Skills**:
This position will require a high degree of computer literacy combined with a thorough, analytical approach, a high degree of accuracy and excellent communication skills, both verbal and written. The buying office is a pressurised environment and the ability to handle a substantial workload whilst still being able to prioritise effectively and work within deadlines is essential. In addition to possessing the above skills, the successful applicant will be flexible, enthusiastic, assertive and adaptable - with an interest in everything fashionable.

This is a fantastic opportunity for someone looking to develop further within this field.

If you would like the opportunity to demonstrate your potential, and feel you have the necessary skills to continue to meet this criteria, then we very much look forward to hearing from you.

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