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Depot Coordinator

7 months ago

Horsham, United Kingdom Thermo Fisher Scientific Full time

**Job Title: Depot Coordinator**

**Career Track: 3**

**Position Location: Remote, Horsham, U.K.**

**Reporting to: Depot Team Lead**

**Position Summary**:
As a Depot Coordinator, you are responsible for the processing of third-party depots invoices accurately within the timelines to meet the required financial cut off and departmental metrics. This will include the allocation of invoices to yourself, the generation of standard reports, maintenance of files, support in answering queries from internal customers and third-party depots and supporting other team members as required. You will be responsible to understand the work-load for yourself and support other members of the team

Success within this role is validated by the timely delivery of accurate invoices, ensuring that all team members are trained to the required standards for depot invoicing activities.

**Working hours**:
06:00-14:15

**Key Responsibilities**:
Ensure that all activities are carried out in accordance with HSE statutory, regulatory and company regulations and procedures.

Ensure a safe working environment by adopting the highest levels of housekeeping standards.

Perform invoicing activities with the objective of achieving the right first time.

Team support and resolution of enquires.

Cover for colleagues during periods of absence to ensure service levels are maintained.

Communicate within the team daily/weekly/monthly priorities/issues, ensuring support is given in response to such requests.

Advise Depot Team Leader of key issues/problems relating to Depot invoicing

Working in conjunction with internal customers/team members to resolve queries relating to third-party depot invoicing, including project managers, quotes team, sales and/or business development, customer support teams (CSOS, supply chain, comparator, CAM), finance teams and any others as required.

Build and maintain relationships with third-party depots to ensure accurate and timely invoicing

Participate in departmental and cross functional improvement teams in order to improve process efficiencies and achieve the business objectives.

Undertake any other duties on an ad-hoc basis as the need arises by your Line Manager

**Minimum Requirements / Qualifications**:
5 x GCSE or equivalent experience/qualification (including English, Mathematics and one science based) or job-based experience