Procurement Officer

7 months ago

Burgess Hill, United Kingdom The Disabilities Trust Full time

**Procurement Officer - FTC 12 Months**

**Burgess Hill**

**35 Hours per week**

**Why join us?**

**The Disabilities Trust is a charity that aims to improve the lives of people with brain injuries in the UK.**

Our assessment centres, rehabilitation units and hospitals use expert neurorehabilitation to support people to regain the skills they have lost. We treat people with a range of brain injuries - sustained through trauma, illness, substance abuse and more - to recover and meet their personal goals. Our employees are incredibly passionate about the jobs they do - you’ll find a strong team spirit across our services and amazing colleagues who always pull together and look out for each other.

We have an exciting opportunity for an experienced Procurement Officer to join our Team on a 12 months fixed term contract at our Burgess Hill.

**MAIN PURPOSE**:
To be the first point of contact for enquires, manage the Trusts vehicle fleet and support the Procurement Manager.

**MAIN TASKS AND RESPONSIBILITIES**
- Identification, assessment, procurement, best practice management and rationalisation of commercial contracts for goods, works and services to support the business requirements of the Trust. Aim to drive the use of Trust-wide preferred supplier contracts wherever possible.
- Build effective working relationships with services in order to accurately support sourcing, procurement, supply chain rationalisation, budget management and cost saving requirements. Development of services understanding of procurement and contract compliance.
- Assist services with developing internal structures to support and manage their local supply chains and use of central preferred supplier contracts.
- Maintain compliance with all legislative requirements within contracts including but not being limited to Health & Safety, Environment, Corporate Social Responsibility and Modern Slavery.
- Regular liaison with Legal to ensure that contracts are led on the correct terms and conditions bespoke to the goods, services or systems required. Ensuring that appropriate risk mitigation is embedded into all tender documentation to provide high quality contracts for the Trust.
- Support the development, rollout and continuous improvement of standardised Procurement toolkits, processes, procedures and forms of contract.
- Assist with raising the internal and external profile of the Procurement Team
- Assist with procurement research activity to include, but not limited to: Sourcing, Benchmarking, Pre-Qualification Questionnaires (PQQ’S), the evaluation of suppliers and be Instrumental in obtaining quotes from suppliers that befit the needs of the organisation
- Maintain the Procurement Team Contract Library to ensure all documentation is referenced, current and version controlled
- Troubleshooting any supplier and internal client queries
- Demonstrate continuous efforts to streamline work processes, reduce lead times and work cooperatively towards improving the Procurement Management operation
- To undertake, any reasonable travelling requirements, in order to fulfil the tasks and responsibilities of the role.

**FLEET MANAGEMENT**
- Manage and act as key point of contact for fleet supplier contract. Track supplier performance and advise or report on any issues or problems
- Manage the fleet expense and report on performance regularly to management
- Create/update fleet policy and procedures, including vehicle assignment, balancing individual preferences with company objectives
- Liaising with company lease or directly owned vehicle users on new vehicle options, balancing individual requests with company policy. Organising replacement vehicles as they fall due for renewal or in the event of accidents
- Check all rental requests and authorise as necessary
- Liaise with fleet management company and authorise the repairs of vehicles
- Liaise with fleet management company and insurers to ensure effective outcomes when accidents take place in line with company fleet policy
- Manage database of company drivers, including information on live motoring offences, ensuring company safety policy
- Manage, assign, and track use of all DT vehicles

**PERSONAL DEVELOPMENT, SUPERVISION AND TRAINING**
- Keep updated and informed of best social care and leadership practice and ensure that innovation is promoted and poor practice is challenged in all areas and provide relevant professional judgement, information and advice to Trustees, Directors, and Managers
- Participate in regular support and supervision from line management
- Continuously develop professional knowledge and expertise, attending and participating in learning and development events, meetings, conferences, and events (as requested/approved by line management) to ensure up to date knowledge relevant to the role
- Attend and participate in regular team and other meetings, both internal and external

**POLICIES AND PROCEDURES**
- The post holder will be expected, at all times, to be fam

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