Administration Associate

4 months ago

Leeds, United Kingdom Williams Lea Full time

Administration Associate

Job title: Administration Associate

**Salary**: £23,000 per annum

Location: Darwin House, Leeds Valley Park, Savannah Way, Leeds, LS10 1AB

Contract: Full time, permanent

Hours: 40 hours per week

Shifts: Monday through Friday between the hours of 10:00am - 7:00pm

Break details: 1-hour, unpaid lunch

Work Model: Hybrid

Williams Lea seeks an Administration Associate to join our team

Williams Lea is the leading global provider of skilled business-critical support services to financial, legal and professional services firms.

Sound good so far? Then this is the perfect position for you, and you are just the individual that we are looking for

Purpose of the role: The Administration Associate provides administrative and secretarial support to the site/office as well as assists with special projects under the pressure of frequent interruptions and changes in priorities.

Key Responsibilities
- Maintain/cover the reception desk
- Receive daily deliveries and mail
- Greet and assist visitors to the office and provide general support (answer questions, photocopy, etc.) to visitors
- Organize and schedule meetings and appointments in conference room needs
- Make arrangements for and coordinate catering for in¬ office events/meetings
- Enter vendor invoices into Chrome River, investigate past due invoices and ensure payment
- Print documents for other staff/attorneys
- Prepare certified mailings
- Prepare UPS packages
- Ensure evening mail and UPS packages are sent
- Coordinate activating/deactivating building access and parking cards
- Clean conference rooms after meetings/events
- Clean kitchen at end of the day
- Back-up office services personnel when absent
- Perform as back-up receptionist for other offices, when necessary
- Carry out other administrative clerk duties such as light typing, copying, scanning, as needed

Key Skills
- High school diploma or equivalent
- Minimum (1) year administrative support experience preferably in a legal, banking or large corporate environment
- Skilled in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills
- Familiar with other software programs for providing administrative support
- Strong attention to detail; able to work on multiple projects simultaneously
- Must have good organizational skills
- Must be able to meet deadlines and complete all projects in a timely manner
- Ability to handle sensitive and/or confidential documents and information
- Able to exercise good judgment to make decisions that conform to business needs and policy
- Good problem solving skills, with the ability and understanding of when to escalate a problem to a supervisory level
- Ability to maintain professional composure when working with immediate deadlines
- Ability to work both independently and collaboratively as part of a team
- Ability to work in a fast paced environment
- Ability to communicate professionally both verbally and in writing
- Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions
- Must be self-motivated with a positive attitude
- Proven customer service skills are required in order to create, maintain and enhance customer relationships

The Package

Private Medical Insurance, Life Insurance/Life Assurance, Company Pension, Corporate Eye Care, Personal Accident and Company Sick Pay. Additional benefits such as Dental Insurance, Gym Membership, Charity Donations, Employee Offers, Retail Vouchers and Season Ticket Loan are offered at a discount on a salary sacrifice basis. You will also have the opportunity to work for a global employer; and dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects.

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