Personal Assistant

2 weeks ago

Windsor, United Kingdom InterContinental Hotels Group Full time

**About us**

IHG Hotels & Resorts is one of the largest hotel companies in the world with a family of 18 brands including Six Senses, InterContinental, Holiday Inn, Holiday Inn Express and Crowne Plaza. IHG has over 6,000 open hotels in more than 100 countries, and a further 1,800 in the development pipeline.

There are around 345,000 people working across our managed, owned, and franchised hotels, reservation centres and corporate offices. IHG is listed on the London Stock Exchange and is a FTSE 100 company, headquartered in Windsor, UK.

**Key Responsibilities**:

- Provide full secretarial support to VP Global Marketing Shared Services EMEAA including smooth and efficient running of the office and dealing with all matters in a professional, efficient, and timely manner
- Co-support and collaborate with the wider BU regional teams and global marketing colleagues
- Proactive in holistic management of the diary and resolve issues prior to actual schedule
- To complete all administration accurately and timely for all expenses and support with budget tracking and related activities.
- Assist with team engagement activities such as tracking birthdays and anniversaries and assisting with related initiatives. Work with other functional managers as required to assist in any administrative support
- including organising external meetings as required and any internal communications as needed
- Liaise with stakeholder partners & their respective PA network in global Marketing, Commercial and the wider business according to the business needs
- Management of new starter and leavers process with respective line manager, and moves according to needs/growth/reduction, in-department support for all HR related and day-to-day matters such as onboarding and setting up corporate credit card
- To undertake special duties or work outside the normal daily/weekly routine but within the overall scope of the position at the request of the VP
- To work collaboratively with the other PA’s providing reciprocal support and cover
- To meet and greet visitors
- Management of travel & accommodation arrangements,
- Help coordinate team meetings, agendas and presentations and follow up action tracking
- Project management tracking of milestones and timely follow up with key colleagues and stakeholders
- Help with the preparation and development of presentation decks as required.

**What we’re looking for**

You’re a focused on the detail’s kind of person; someone who is proactive in using initiative, self-motivated and confident with liaising with colleagues at all levels across IHG.

We’re looking for someone who exudes a professional and positive attitude and understands how to positively represent the company internally as well as to outside clients and partners.
- Previous Personal/Executive Assistant experience at a senior level is desirable, ideally within a Marketing function
- Experience of complex travel and meeting arrangements
- Excellent written and verbal communication skills
- Advanced user of Microsoft Office (incl. Teams, Word, PowerPoint, Excel, and Outlook)
- Compliant with all GDPR and confidentiality relating to projects, employees, company information and human resource issues
- Excellent organisational skills, ability to prioritise workload based upon changing needs and multi-tasking of all responsibilities
- Excellent interpersonal skills and diplomacy ideally with an interest in Marketing

**What we offer**
- At IHG we give our colleagues flexibility and balance - working in a hybrid way that blends remote and office working. We like to believe we offer a unique and inclusive culture, where there’s room to be yourself and where hard work pays off.
- Alongside our great working environment, we offer a strong package including an industry competitive salary, annual bonus, healthcare, and incredible worldwide hotel discounts.
- As an equal opportunity employer, IHG is committed to providing a working culture that values diversity and inclusion and is committed to making reasonable adjustments to provide a barrier-free recruitment process.

**#LI-KW1**

**#LI-Hybrid

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